Operations and Administrative Services provides a variety of services to help improve the quality of your educational and work enviorment. If you have any requests pertaining to the maintenance, repair, or improvement of the Law School's academic facilities that are not listed below please visit our Work Requests page for more information.

Building Access

The Law School buildings are always under strict security and some require card access for entry. To gain card access to 22 Washington Square North, Wilf Hall, and Vanderbilt Hall, please have your supervisor e-mail Erica Brutsman in the Facilities Department at eb126@nyu.edu. The email must include your name, Net ID, and University ID (located on the back of your NYU ID Card). Please also state which building you are requesting access for.

Please note that card access cannot be activated until the employee has picked up his/her NYU ID card from the NYU Card Center at 7 Washington Place.  For same day processing, supervisors could request a written authorization email from Erica Brustman approving the new employee’s building access. A copy of the authorization email should be given to the NYU Card Center at the same time the new employee is picking up his/her NYU ID card. 

If a copy of the authorization email cannot be provided prior to the ID pick-up, supervisors should put in a request via email to Marisol Sanchez at marisol.sanchez@nyu.edu after the employee has received his/her NYU ID card. 

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Bulk Shredding

For secure disposal of confidential documents, the Law School offers bulk-shredding services in Vanderbilt Hall, Kuchner Student Lounge and Hayden Hall seventh floor.

In each location, there is a locked console that is emptied on a bi-weekly basis by an outside vendor.

 

NYU Law Departments Only

If you are interested in adding a bulk-shredding console, please e-mail Administrative Services at law.adminsvcs@nyu.edu with the following information:

  • Department name and location
  • Contact person name and phone number
  • Chartfield number (e.g. 63110-10-XXXXX)

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Copiers

The Law School is associated with TGI, a technology company that services the majority of the copy machines on location.

Repairs: For all copier issues and/or repairs please contact the office of Administrative Services at law.adminsvcs@nyu.edu or (212) 998-6238.

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Directory Updates

Please access the NYU Law Directory here. For any updates or edits to the Directory, please contact the office of Administrative Services at law.adminsvcs@nyu.edu or (212) 998-6238.

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Duplicating Services

Duplicating provides a range of services, including copying, printing, scanning, perfect-binding, velobinding, poster-printing, and booklet production. In addition to the services Duplicating provides, they also supply various Law School provisions such as classroom materials, seating charts, exams and special events materials.

Certain copywrited materials that are duplicated for distribution to students must be purchased by the student through the NYU bookstore.

These materials include:

  • Reprints of library holdings
  • Reprints of magazine articles and the like
  • Reprints of pleadings, transcripts, etc.
  • All materials to supplement or to be used in lieu of textbooks or casebooks
  • Other materials deemed appropriate by the administration

Contact:
Duplicating Center
Vanderbilt Hall, Room B-5
40 Washington Square South
New York, NY 10012

Hours of Operation:
8:00 a.m.-6:00 p.m., Mon-Fri
Phone: (212) 998-6049
E-mail: law.duplicating@nyu.edu

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Furniture

Any requests for new furniture or for any furniture repair, reupholstery or cleaning please contact Marisol Sanchez in the Office of Administrative Services at marisol.sanchez@nyu.edu.

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Lockers

The Law School provides lockers for commuter students. The lockers are located on the C-level of Furman Hall as well as in Vanderbilt Hall on the first floor student lounge and the second floor.

If you have any questions or concerns regarding lockers, please contact law.lockers@nyu.edu.

If you have misplaced your combination or forgotten how to access your locker information, please visit https://its.law.nyu.edu/locker. After you log in, you can access your locker number, location, and combination.

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Messenger Services

Messenger Services offers same-day delivery within New York City for NYU Law employees regarding university business.

Please email Administrative Services at law.adminsvcs@nyu.edu with the following information:

  • Time and location of pick-up
  • Number of packages/envelopes
  • Approximate total weight
  • Delivery address (including zip code) with contact name and phone number

All packages and envelopes being sent from a Law School building should be left at the guard’s desk. Please make sure that the delivery address, contact name, and phone is on the front of every package or envelope. For all other courier services, please visit NYU Mail Services.

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Signage

For new sign orders and replacements, please contact the Office of Administrative Services at law.adminsvcs@nyu.edu or (212) 998-6238.

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Telephone and Fax

Telephone Services

All telephone requests and or issues should be e-mailed or called in to Chandtisse McClaurin in the Office of Administrative Services at chandtisse.mcclaurin@nyu.edu or (212) 998-6262.

These can include the following:

  • Broken telephone cords and telephones
  • Telephone upgrades
  • Additional extensions
  • Voicemail password resets
  • New phone installations
  • Phone moves

Common Telephone Issues

Send All Calls

If you are having problems with your phone calls being transferred to your voicemail, most likely your phone is on “send all calls.” To turn this setting off, you must pick up your phone, wait for the dial tone, and press “3.” This will allow your calls to ring regularly again.

Voicemail Lockout

Sometimes employees mistakenly get locked out of their voicemail. If this happens and you are confident that you know your password, just wait 20 minutes and your voicemail will automatically unlock.

Forwarding and Un-forwarding Calls

This feature allows you to have your calls ring at another NYU extension instead of your own.

To activate:

  • Lift handset or activate speaker, dial “*2.”
  • Enter the NYU extension you wish to forward your calls to. (You will hear a three beep confirmation tone.)

To deactivate:

  • Lift handset or activate speaker, dial “#2.” (You will hear a three beep confirmation tone.)

For additional information on phone instructions you can also visit the following website: https://www.nyu.edu/its/telephone/

 

Sending a Fax

Local Fax

In order to fax something locally, the number should have the area code 212, 646, 718, 347, or 917. Dial 9+1+area code+XXX+XXXX.

Long-distance Fax

To send long-distance faxes, you need an authorization code. If you do not have a code, please contact Chandtisse McClaurin in the Office of Administrative Services at chandtisse.mcclaurin@nyu.edu or (212) 998-6262. Any faxes sent outside New York City (Manhattan, Queens, Brooklyn, or the Bronx) are considered long-distance.

To send a long-distance fax to somewhere within the United States, Canada, or the Caribbean:

  • Dial 9+1+area code+XXX+XXXX
  • Press “pause” or “#” four times*
  • Enter authorization” code

*Most fax machines have a “pause” button. If yours does not, you can use the “#” key; all fax machines have a “#” button, which has the same function. Consult your fax machine’s user manual for specific instructions. The pause delays the fax machine’s transmission of the authorization code and allows the telephone system time to return the authorization code beeps.

 

Fax Repairs

For fax machine repairs, please e-mail Chandtisse McClaurin in the Office of Administrative Services at chandtisse.mcclaurin@nyu.edu and provide the following information:

  • Location and fax number
  • Fax machine manufacturer and model number
  • The issue you are having with the machine
  • If you have a Panasonic fax machine, please provide the machine ID number

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Water Coolers

NYU Law Departments Only

To set up a new water service account, please e-mail Administrative Services at law.adminsvcs@nyu.edu with the following information:

  • Name and location of department
  • Contact name and phone number
  • How many people will be using the water cooler
  • Chartfield number (e.g. 63110-10-XXXXX)
  • Water unit type: bottled water service, or water filtration service

For more specific information on water filtration service, please see NYU’s Purchasing Services Guide to Water Filter-Cooler Process.

Is the water cooler leaking? Contact the Facilities Office at (212) 995-3234 immediately.

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