On Thursday, May 17, 2018, we will celebrate Convocation with over 800 JD and LLM/JSD graduates in two separate ceremonies at the Hulu Theater at Madison Square Garden. It is important that you review the following instructions to understand how the day will proceed and to familiarize yourself with your role. Your cooperation will help ensure that this day is special for everyone involved.
Each graduating candidate will receive nine guest tickets when they RSVP to attend the Law School Convocation.
Tickets are for guests only, graduates do not need tickets. With the exception of Limited Mobility and Legacy seating, guest seating in the Hulu Theater at Madison Square Garden will be general admission. If you do not need all your guest tickets, then you can return extras to the Office of Student Affairs, Furman Hall, Room 474.
Tickets will be distributed via NYU Box Office. The 2018 ticket distribution schedule is below:
Wednesday – Saturday, May 2nd – May 5th, noon-6pm
Tuesday – Saturday, May 8th – May 12th, noon-6pm
You must present your NYU ID or government issued photo ID at the time of pick-up.
Third Party Pick-Up
If you cannot pick up your tickets at the times allotted, a third party may pick up your guest tickets for you with the following documentation: (1) a copy of the degree candidate's NYU ID or government issued photo ID, front and back, (2) photo ID of the person picking up tickets, and (3) a signed note from the candidate authorizing the proxy to pick up the guest tickets. If someone else is also picking up your academic attire, make two copies of these documents. One set will be collected as proof of third party ticket pick-up and will not be returned to you.
OCS Employment Survey
Graduating students must complete the Office of Career Services Employment Survey before they can receive guest tickets to Convocation. If you do not complete the Employment Survey, then your guest tickets will be withheld until you can show proof of completion. If you have questions about the Employment Survey, then you can email email@example.com.
Guests with Limited Mobility
If you requested special seating for limited mobility, your tickets will be marked with a green sticker. Please tell your guests to enter Madison Square Garden through the main entrance, where there will be a separate line for limited mobility guests. All guests should proceed to the limited mobility section of the Hulu Theater. Doors will open for guests with limited mobility seating tickets at 9:00 a.m. for the JD Ceremony and 2:00 p.m. for the LLM/JSD Ceremony. Limited Mobility Seating is available ONLY to those who requested special seating arrangements when ordering their tickets.
Guests participating in the Legacy Hooding
If you indicated that an alumni family member will be participating in the ceremony, your tickets will be marked with a red sticker. All your guests, including the alumni hooder, should proceed to the Legacy section of the Hulu Theater. Please note that the alumni family member who is participating in the hooding does NOT require academic attire; dress code is business casual. Further instructions will be sent to the alumni hooder(s) prior to Convocation from the Office of Stewardship.
Graduates and degree candidates who wish to participate in the Law School Convocation and/or the All-University Commencement are required to wear academic attire. Academic attire specifically for NYU can be rented through Herff Jones beginning Monday, March 12 from here. The last day to order academic attire on time is Tuesday, April 10. All orders after will be considered late orders. Late orders must be placed and picked up beginning Thursday May 10, during regular distribution hours listed here. Please review the NYU Academic Attire site for details regarding placing a late order, third party pick-up instructions, and attire distribution information. For any graduates attending Commencement, please hold onto your attire until after Law School Convocation. Plan to return your attire to Herff Jones in the collection bins on-site after your Convocation Ceremony.
Academic attire must be picked up in person by the candidate at:
Kimmel Center for University Life
60 Washington Square South, 4th Floor
New York, NY 10012
You must bring your NYU ID. You may pick up your attire during one of the following times:
|Tues, May 8||11:00am - 6:00 pm (on time orders only)|
|Wed, May 9||11:00 am - 6:00 pm (on time orders only)|
|Thurs, May 10||11:00 am - 8:00 pm|
|Fri, May 11||11:00 am - 6:00 pm|
|Mon, May 14||10:00 am - 4:00 pm|
|Tues, May 15||10:00 am - 4:00 pm|
Where do I go?
Convocation will be held at the Hulu Theater at Madison Square Garden. Students and guests are to enter Madison Square Garden through the main entrance, located at 4 Pennsylvania Plaza, on 7th Avenue at West 32nd Street. Everyone will go through a security check and metal detector (they will inspect all bags and be wanded).
What do I do when I arrive?
Proceed to Graduate Check-In immediately upon arrival. At Check-In you will receive your name card for the announcer to read as you cross the stage to be hooded, and you will also receive a Convocation Program.
When should I be there?
JD graduates should arrive no later than 9:30 a.m. and proceed to the graduate line-up area. The doors will open at 9:30 a.m. for your guests. We encourage you to advise your guests to be seated by 10:25 a.m. The processional begins promptly at 10:30 a.m. The JD ceremony will end at approximately 1:30 p.m.
LLM/JSD graduates should arrive no later than 2:00 p.m. and proceed to the graduate line-up area. The doors will open at 2:00 p.m. for your guests. We encourage you to advise your guests to be seated by 2:55 p.m. The processional begins promptly at 3:00 p.m. The LLM/JSD ceremony will end at approximately 6:00 p.m.
What should I bring?
Just your academic attire (robe, hood, and tam). Also, please make sure that all clasps and fasteners on the inside of your hood are undone.
Should I give my guests my handbag, briefcase, coat or umbrella?
YES, do not bring any personal belongings. Please give any items to your guests before you go to the graduate line-up area. There is nowhere for you to store your belongings before or during the ceremony. You will not be permitted to store anything below your seats in the theater as you may not return to the same seat following your hooding.
Can I make arrangements to leave tickets somewhere for my guests?
You are responsible for distributing your tickets to your guests.
Please be sure you have your name card and that all clasps and fasteners on your hood are undone. The tassel on your tam should be worn on the left.
How does the Hooding Ceremony work?
When you reach the stage, you will hand your name card to the name card scanner, and your hood to a hooding marshall. You will be directed by a staff member to wait before proceeding to the Hooding Platforms. As your name is read, proceed to the front of the Hooding Platform (there will be a mark on the stage indicating where you should stand), and face the audience. The Hooder will place the hood over your head, and then you will walk to Dean Morrison, shake hands, and continue walking to the other side of the stage to the photographer’s station (off-stage) where your photo will be taken by a professional photographer. After your photo is taken, you will be guided by staff members to return to your seating area.
What is the Legacy Hooding Ceremony?
Students with family members or spouses who graduated from NYU Law can elect to have their family members hood them on stage during a special Legacy Hooding Ceremony. When you register for Convocation, you will be asked to indicate whether you would like to have NYU Law alumni relatives participate. You will be asked to provide contact information for each individual, so be certain to have the following information on hand when you RSVP:
- Full name
- E-mail address
- Mailing address
- Daytime phone number
- Year of graduation from NYU School of Law
- Degree (JD or LLM)
After I am hooded and have my photo taken, where do I go?
You will return to the seating area where Aisle Directors will guide you to available seats. It is very possible that you will not return to the same seat. For this reason, please do not bring personal belongings with you to the ceremony. Please move purposefully and quickly. Any congestion on this end will impact other parts of the ceremony. Once seated, you will wait until the last person crosses the stage.
Can my family take photographs during the ceremony?
Yes, of course! Do keep in mind, though, that guests are not permitted to approach the stage to take photographs. It is important for guests to remain seated throughout the entire Convocation ceremony. We rely on you to convey this message to your guests. Please do not stop the flow of the ceremony to take photos; professional photographers will capture you as you naturally progress from station to station. Because seconds matter in this effort to honor everyone in a timely manner, it is important for you to keep the line moving.
How can I order the photos taken of me?
You will be photographed being hooded, standing with Dean Morrison, and posing near the NYU banner. To receive complimentary proofs of these photos, please contact Island Photography at 1-800-869-0908.
Do we leave automatically after the last person has been hooded?
NO. Dean Morrison will make brief closing remarks, and then the faculty will exit. Once the faculty depart, the music will change and the student recessional will begin. An Aisle Director will indicate when your row can stand and exit the Hulu Theater.
Where will graduates be after exiting the Hulu Theater?
You will exit through the side doors of Madison Square Garden. Please arrange to meet your family and guests outside of Madison Square Garden. Since there are many graduates, we highly recommend you coordinate a meeting point for after the ceremony has concluded. There are many landmark areas along 7th Avenue like the Chase Bank and Hotel Pennsylvania.
What do we do with our academic attire?
Your robe, hood, and tam must be returned. There will be a collection box on-site after the ceremony. There will also be a collection box in the Commuter Lounge on the 2nd floor of the Kimmel Center, 60 Washington Square South, during the following hours:
Students who do not return their attire to a collection box will be responsible for shipping it at their own expense to Herff Jones. We strongly urge you to return your attire during the drop-off times listed above. Should you miss the drop-off time, you must mail your attire to the address below. We suggest you pay any additional fees to track your package; this will ensure confirmation of your returned attire.
Attn: NYU Law Returns
1000 N. Market Street
Champaign, IL 61820
Convocation questions? Contact the Office of Student Affairs at (212) 998-6658 or firstname.lastname@example.org