On Thursday, May 19, 2016, we will celebrate Convocation with over 800 JD and LLM/JSD graduates in two separate ceremonies. It is important that you review the following instructions to understand how the day will proceed and to familiarize yourself with your role. Your cooperation will help ensure that this day is special for everyone involved.
Click here to RSVP for Convocation and request tickets [2016 registration begins February 10, 2016]. Each graduating candidate is eligible to request up to four guest tickets when they RSVP to attend the Law School Convocation at the Beacon Theatre. The deadline to register/request tickets for Convocation is March 11, 2016.
It is strictly forbidden to sell or buy tickets. Convocation tickets are not personal property, have no monetary value, and cannot be transferred, purchased or sold. The sale of tickets falls outside the scope of the agreement signed between the Beacon Theatre and NYU School of Law and is likewise prohibited by law. They are offered to you solely for the purpose of allowing your family and friends to attend. The Law School will consider any solicitation of tickets a violation of school policy and will take the appropriate action if any such transactions come to its attention. All unwanted tickets are to be returned to the Office of Student Affairs.
Convocation tickets must be picked up in Golding Lounge during Graduation Station. If the graduating candidate is unable to pick up their tickets at Graduation Station, a designee may pick up their tickets providing the following documentation is presented: 1) a photocopy of the graduating candidate's ID, 2) a signed letter from the graduating candidate authorizing ticket pick-up, AND 3) a photocopy of the designee's ID.
Students who miss the ticket request deadline and would like to participate in Convocation will not be guaranteed four guest tickets. Please contact the Office of Student Affairs at (212) 998-6658 or email@example.com.
Where do I go?
Convocation will be held at the Beacon Theatre on Thursday, May 19. Graduates must proceed to the graduate line-up area at the back entrance of the Beacon Theatre located on Amsterdam Avenue at West 75th Street.
When should I be there?
JD graduates should arrive no later than 9:30 a.m. and proceed to the graduate line-up area. The doors will open at 9:30 a.m. for your guests. We encourage you to advise your guests to be seated by 10:25 a.m. The processional begins promptly at 10:30 a.m.
LLM/JSD graduates should arrive no later than 2:30 p.m. and proceed to the graduate line-up area. The doors will open at 2:30 p.m. for your guests. We encourage you to advise your guests to be seated by 3:25 p.m. The processional begins promptly at 3:30 p.m.
What should I bring?
Your academic attire, (robe, hood, and tam) and your name card. If the phonetic spelling is inaccurate, please go to the student concierge table on Amsterdam Avenue and ask for a replacement card, spell your name properly, and keep the new card. Also, please make sure that all clasps and fasteners on the inside of your hood are undone.
Should I give my guests my handbag, briefcase, coat or umbrella?
YES, do not bring any personal belongings. Please give any items to your guests before you go to the graduate line-up area on Amsterdam Avenue. There is nowhere for you to store your belongings before or during the ceremony. You will not be permitted to store anything below your seats in the theatre as you will not return to the same seat following your hooding.
Can I make arrangements to leave tickets somewhere for my guests?
You are responsible for distributing your tickets to your guests. In case of an emergency, you may leave tickets at the Will Call Table located in the portico of the Beacon Theatre for your guests to pick up.
What happens once we are in the theatre?
The processional enters the Beacon Theatre in two lines. Aisle Directors will direct you to your seats. When you reach your seat, please remain standing until the ceremony begins. (It is not necessary to remove your cap during the national anthem.)
How will I know how and when to approach the stage?
When the hooding ceremony begins, the Aisle Directors will direct you to stand and line up to go on stage. There will be one line and two hooders. Please pay careful attention to the instructions given by NYU Law administrators leading up to and on the side of the stage.
Please be sure you have your name card and that all clasps and fasteners on your hood are undone. Drape your hood over your left arm, and hold your name card in your right hand. The tassel on your tam should be worn on the left.
How does the Hooding Ceremony work?
When you reach the stage, you will hand your name card to the Announcer’s Assistant. You will be directed by a staff member to wait before proceeding to the Hooding Platforms. As your name is read, proceed to the front of the Hooding Platform (there will be a mark on the stage indicating where you should stand), hand your hood to the Hooder, and face the audience. The Hooder will place the hood over your head, and then you will walk to Dean Morrison, shake hands, and continue walking to the other side of the stage to the photographer’s station (off-stage) where your photo will be taken by a professional photographer. After your photo is taken, you will be guided by staff members to return to your seating area.
After I am hooded and have my photo taken, where do I go?
You will return to the seating area where Aisle Directors will guide you to available seats. It is very possible that you will not return to the same seat. For this reason, please do not bring personal belongings with you to the ceremony. Please move purposefully and quickly. Any congestion on this end will impact other parts of the ceremony. Once seated, you will wait until the last person crosses the stage.
Can my family take photographs during the ceremony?
Yes, of course! Do keep in mind, though, that guests are not permitted to approach the stage to take photographs. It is important for guests to remain seated throughout the entire Convocation ceremony. We rely on you to convey this message to your guests. Please do not stop the flow of the ceremony to take photos; professional photographers will capture you as you naturally progress from station to station. Because seconds matter in this effort to honor everyone in a timely manner, it is important for you to keep the line moving.
How can I order the photos taken of me?
You will be photographed being hooded, standing with Dean Morrison, and posing near the NYU banner. To receive complimentary proofs of these photos, please contact Island Photography at 1-800-869-0908.
Do we leave automatically after the last person has been hooded?
No, Dean Morrison will make brief closing remarks, and then the faculty will exit. Once the faculty has departed the music will change and the student recessional will begin. An Aisle Director will indicate when your row can stand and exit the theatre.
Where will graduates be after exiting the theatre?
You will exit through the same entrance that you entered the Beacon Theatre, on Amsterdam Avenue. Please be mindful that over 400 graduates will be exiting at once. To avoid congestion (and as a courtesy to neighborhood residents), we ask you to meet your families on Broadway and West 75th Street and not on Amsterdam Avenue.
What do we do with our academic attire?
Your robe, hood, and tam MUST BE RETURNED. Academic attire will be collected immediately following the Convocation Ceremony on West 75th Street between Broadway and Amsterdam Avenue. There will also be a collection box in Golding Lounge (VH, second floor) until 9:00 p.m. that day.
Students who do not return their attire on May 19 will be responsible for shipping it at their own expense to Herff Jones. We strongly urge you to return your attire during the drop-off times announced. Should you miss the drop-off time, you must mail your attire to the address below. We suggest you pay any additional fees to track your package; this will ensure confirmation of your returned attire.
Attn: NYU Law Returns
1000 N. Market Street
Champaign, IL 61820
Convocation questions? Contact the Office of Student Affairs at (212) 998-6658 or firstname.lastname@example.org