Student Affairs

Convocation Logistics

On Thursday, May 19, 2016, we will celebrate Convocation with over 800 JD and LLM/JSD graduates in two separate ceremonies at the Beacon Theatre. It is important that you review the following instructions to understand how the day will proceed and to familiarize yourself with your role.  Your cooperation will help ensure that this day is special for everyone involved.

Registering and Requesting Tickets

Preparation and Arrival

Hooding Ceremony

 


REGISTERING AND REQUESTING TICKETS

Click here to RSVP for Convocation and request tickets.  Each graduating candidate is eligible to request up to four guest tickets when they RSVP to attend the Law School Convocation at the Beacon Theatre.  The deadline to register/request tickets for Convocation is March 11, 2016.

It is strictly forbidden to sell or buy tickets. Convocation tickets are not personal property, have no monetary value, and cannot be transferred, purchased or sold.  The sale of tickets falls outside the scope of the agreement signed between the Beacon Theatre and NYU School of Law and is likewise prohibited by law.  They are offered to you solely for the purpose of allowing your family and friends to attend.  The Law School will consider any solicitation of tickets a violation of school policy and will take the appropriate action if any such transactions come to its attention. All unwanted tickets are to be returned to the Office of Student Affairs.

Convocation tickets must be picked up in Golding Lounge during Graduation Station.  If the graduating candidate is unable to pick up their tickets at Graduation Station, a designee may pick up their tickets providing the following documentation is presented: 1) a photocopy of the graduating candidate's ID, 2) a signed letter from the graduating candidate authorizing ticket pick-up, AND 3) a photocopy of the designee's ID.

Students who miss the ticket request deadline and would like to participate in Convocation will not be guaranteed four guest tickets.  Please contact the Office of Student Affairs at (212) 998-6658 or law.convocation@nyu.edu

 


PREPARATION AND ARRIVAL

Where do I go?
Convocation will be held at the Beacon Theatre on Thursday, May 19.  Graduates must proceed to the graduate line-up area at the back entrance of the Beacon Theatre located on Amsterdam Avenue at West 75th Street. 

When should I be there?
JD g
raduates should arrive no later than 9:30 a.m. and proceed to the graduate line-up area. The doors will open at 9:30 a.m. for your guests. We encourage you to advise your guests to be seated by 10:25 a.m.  The processional begins promptly at 10:30 a.m.  The JD ceremony will end at approximately 1:30 p.m.

LLM/JSD graduates should arrive no later than 2:30 p.m. and proceed to the graduate line-up area. The doors will open at 2:30 p.m. for your guests. We encourage you to advise your guests to be seated by 3:25 p.m.  The processional begins promptly at 3:30 p.m.  The LLM/JSD ceremony will end at approximately 6:30 p.m.

What should I bring?
Your academic attire, (robe, hood, and tam) and your name card. If the phonetic spelling is inaccurate, please go to the student concierge table on Amsterdam Avenue and ask for a replacement card, spell your name properly, and keep the new card. Also, please make sure that all clasps and fasteners on the inside of your hood are undone.

Should I give my guests my handbag, briefcase, coat or umbrella?
YES, do not bring any personal belongings.  Please give any items to your guests before you go to the graduate line-up area on Amsterdam Avenue. There is nowhere for you to store your belongings before or during the ceremony. You will not be permitted to store anything below your seats in the theatre as you will not return to the same seat following your hooding.

Can I make arrangements to leave tickets somewhere for my guests?
You are responsible for distributing your tickets to your guests. In case of an emergency, you may leave tickets at the Will Call Table located in the portico of the Beacon Theatre for your guests to pick up. 

 


HOODING CEREMONY

Please be sure you have your name card and that all clasps and fasteners on your hood are undoneDrape your hood over your left arm, and hold your name card in your right hand. The tassel on your tam should be worn on the left.

How does the Hooding Ceremony work?
When you reach the stage, you will hand your name card to the Announcer’s Assistant. You will be directed by a staff member to wait before proceeding to the Hooding Platforms. As your name is read, proceed to the front of the Hooding Platform (there will be a mark on the stage indicating where you should stand), hand your hood to the Hooder, and face the audience. The Hooder will place the hood over your head, and then you will walk to Dean Morrison, shake hands, and continue walking to the other side of the stage to the photographer’s station (off-stage) where your photo will be taken by a professional photographer.  After your photo is taken, you will be guided by staff members to return to your seating area.

What is the Legacy Hooding Ceremony?
Students with family members or spouses who graduated from NYU Law can elect to have their family members hood them on stage during a special Legacy Hooding Ceremony.  When you RSVP for Convocation, you will be asked to indicate whether you would like to have NYU Law alumni relatives (up to two) participate.  You will be asked to provide contact information for each individual, so be certain to have the following information on hand when you RSVP:
- Full name
- E-mail address
- Mailing address
- Daytime phone number
- Year of graduation from NYU School of Law
- Degree (JD or LLM)

After I am hooded and have my photo taken, where do I go?
You will return to the seating area where Aisle Directors will guide you to available seats. It is very possible that you will not return to the same seat. For this reason, please do not bring personal belongings with you to the ceremony.  Please move purposefully and quickly. Any congestion on this end will impact other parts of the ceremony. Once seated, you will wait until the last person crosses the stage.

Can my family take photographs during the ceremony?
Yes, of course! Do keep in mind, though, that guests are not permitted to approach the stage to take photographs. It is important for guests to remain seated throughout the entire Convocation ceremony. We rely on you to convey this message to your guests.  Please do not stop the flow of the ceremony to take photos; professional photographers will capture you as you naturally progress from station to station. Because seconds matter in this effort to honor everyone in a timely manner, it is important for you to keep the line moving.

How can I order the photos taken of me?
You will be photographed being hooded, standing with Dean Morrison, and posing near the NYU banner.  To receive complimentary proofs of these photos, please contact Island Photography at 1-800-869-0908.

 

Convocation questions? Contact the Office of Student Affairs at (212) 998-6658 or law.convocation@nyu.edu .