Student Affairs

Information for Convocation Day: Thursday, May 21, 2015

On Thursday, May 21, 2015, we will celebrate Convocation with over 800 JD and LLM/JSD graduates in two ceremonies. It is important that you review the following instructions to understand how the day will proceed, and to familiarize yourself with your role.  Your cooperation will help ensure that this day is special for everyone involved.

The sections covered are:

    1.  Important Dates
    2. Logistics for Students - The where, when, and what details for the day
    3. Hooding Ceremony-Explains what will happen on the stage.
    4. Recessional-Instructions as the ceremony ends.
    5. Guests- Information to help your guests enjoy the experience

 

1. IMPORTANT DATES

Barristers’ Ball - Tuesday, May 19, 8:00 p.m.-midnight

Location: Battery Gardens (inside Battery Park, opposite 17 State Street)
The Barristers' Ball is the Law School's opportunity to acknowledge you and celebrate your accomplishments in an intimate and elegant fashion for the contributions you have made to the NYU community. JD's, LLM's, JSD's, faculty, administrators, and guests are cordially invited to this annual celebration for graduating students. Attire is semi-formal.  Tickets are required and are available for purchase during One-Stop-Shop (May 5-May 8).  Please note that ticket purchase is limited to one guest per graduating candidate. After the deadline of May 8, any additional tickets will be sold at a date to be announced in May.

Send Off Reception - Wednesday, May 20 from 3:00-5:00 p.m.
Location: Furman and Vanderbilt Halls
Graduates, family members and guests, are invited to join us for a reception at the Law School the evening before the Convocation ceremony.  Enjoy live music with light refreshments and beverages.

All University Commencement – Wednesday, May 20 at 9:00 a.m.
Location: Yankee Stadium (1 East 161 Street, Bronx, NY 10421)
The schools and colleges of New York University join together in celebrating one Commencement ceremony each year at Yankee Stadium. The ceremony includes a presidential address, a student speaker, the awarding of honorary degrees to a number of distinguished individuals, and the conferring of degrees and certificates by the president of the University after all classes have been recognized by their deans. The program concludes with the ceremonial passing of the University torch.

Graduating Candidates have until Friday, May 8, to register your attendance and request guest ticket(s). You must register online, visit nyu.universitytickets.com/

If you already registered for Commencement, you can pick-up your guest ticket(s) at Jerome S. Coles Sports Center (181 Mercer Street-between Bleecker & Houston Streets), during the following dates and times:

Date                   Time
Tues, May 12       11:00 am - 6:00 pm (on-time orders only)
Wed, May 13       11:00 am - 6:00 pm (on-time orders only)
Thur, May 14      10:00 am - 8:00 pm
Fri, May 15          11:00 am - 6:00 pm
Mon, May 18       10:00 am - 4:00 pm
Tues, May 19      10:00 am - 4:00 pm

For STUDENTS who have registered for the All University Commencement and Law School Convocation, it is important that you HOLD your academic attire for your Convocation Ceremony the following day.

2. LOGISTICS

Where do I go?
Convocation will be held at the Beacon Theatre on Thursday, May 21.  Graduates must proceed to the graduate line-up area at the back entrance of the Beacon Theatre located on Amsterdam Avenue at West 75th Street. 

When should I be there?
JD
graduates should arrive no later than 9:30 a.m. and proceed to the graduate line-up area. The doors will open at 9:30 a.m. for your guests. We encourage you to advise your guests to be seated by 10:25 a.m.  The processional begins promptly at 10:30 a.m.

LLM/JSD Graduates should arrive no later than 2:30 p.m. and proceed to the graduate line-up area. The doors will open at 2:30 p.m. for your guests. We encourage you to advise your guests to be seated by 3:25 p.m.  The processional begins promptly at 3:30 p.m. 

What do I bring?
Your academic attire, (robe, hood, and tam) and your name card (enclosed in this envelope). If the phonetic spelling is inaccurate, please go to the student concierge table on Amsterdam Avenue and ask for a replacement card, spell your name properly, and keep the new card. Also, please make sure that all clasps and fasteners on the inside of your hood are undone.

Should I give my guests my handbag, briefcase, coat or umbrella?
YES, do not bring any personal belongings.  Please give any items to your guests before you go to the graduate line-up area on Amsterdam Avenue. There is nowhere for you to store your belongings before or during the ceremony. You will not be permitted to store anything below your seats in the Theatre as you will not return to the same seat following your hooding.

Can I make arrangements to leave tickets somewhere for my guests?
You are responsible for distributing your tickets to your guests. In case of an emergency, you may leave tickets at the Will Call Table located in the portico of the Beacon Theatre for your guests to pick-up. 

 

3. HOODING CEREMONY

What happens once we are in the Theatre?
The processional enters the Beacon Theatre in two lines. Aisle Directors will direct you to your seats. When you reach your seat, please remain standing until the ceremony begins. It is not necessary to remove your cap during the National Anthem.

How will I know how and when to approach the stage?
When the hooding ceremony begins the Aisle Directors will direct you to stand and line up to go on stage.  There will be one line and two Hooders. Please pay careful attention to the instructions given by NYU Law administrators leading up to and on the side of the stage.

Please be sure you have your name card and that all clasps and fasteners on your hood are undoneYour hood should be draped over your left arm and hold your name card in your right hand. The tassel on your tam should be worn on the left.

After I am hooded and have my photo taken, where do I go?
You will return to the seating area where Aisle Directors will guide you to available seats. It is very possible that you will not return to the same seat. For this reason, please do not bring personal belongings with you to the ceremony.  Please move purposefully and quickly. Any congestion on this end will impact other parts of the ceremony. Once seated, you will wait until the last person crosses the stage.

Recap of how the Hooding Ceremony works:
When you reach the stage you will hand your name card to the Announcer’s Assistant. You will be directed by a staff member to wait before proceeding to the Hooding Platforms. As your name is read, proceed to the front of the Hooding Platform (there will be a mark on the stage indicating where you should stand), hand your hood to the Hooder and face the audience. The Hooder will place the hood over your head, and then you will walk to Dean Morrison, shake hands and continue walking to the other side of the stage to the photographer’s station (off-stage) where your photo will be taken by a professional photographer.  After your photo is taken, you will be guided by staff members to return to your seating area.

Please do not stop the flow of the ceremony to take photos; professional photographers will capture you as you naturally progress from station to station. Because seconds matter in this effort to honor everyone in a timely manner, it is important for you to keep the line moving.

Can my family take photographs during the ceremony?
Yes, of course! Do keep in mind, though, that guests are not permitted to approach the stage to take photographs. It is important for guests to remain seated throughout the entire Convocation ceremony. We rely on you to convey this message to your guests.

How can I order the photos taken of me?
You will be photographed being hooded, standing with Dean Morrison, and posing near the NYU banner.  To receive complimentary proofs of these photos, please contact Island Photography at 1-800-869-0908.

4. RECESSIONAL

Do we leave automatically after the last person has been hooded?
NO, Dean Morrison will make brief closing remarks, and then the faculty will exit. Once the faculty has departed the music will change and the student recessional will begin.  An Aisle Director will indicate when your row can stand and exit the Theatre.  

Where will we graduates be after exiting the Theatre?
You will exit through the same entrance that you entered the Beacon Theatre, on Amsterdam Avenue. Please be mindful that over 400 graduates will be exiting through this path. To avoid congestion, and as a curtesy to neighborhood residents, we ask you to meet your families on Broadway and West 75th Street and not on Amsterdam Avenue.

What do we do with our academic attire?
Your robe, hood, and tam MUST BE RETURNED. Academic attire will be collected immediately following the Convocation Ceremony on West 75th Street between Broadway and Amsterdam Avenue.  There will also be a collection box in Golding Lounge (VH, second floor) until 9:00 p.m. that day.

Students who do not return their attire on May 21, will be responsible for shipping it at their own expense to Herff Jones. We strongly urge you to return your attire during the drop-off times announced.  Should you miss the drop-off time, you must mail your attire to the address below.  We suggest you pay any additional fees to track your package; this will ensure confirmation of your returned attire.

                   Herff Jones
                   Attn:  NYU Law Returns
                   1000 N. Market Street
                   Champaign, IL  61820

 

5. GUESTS

Where do I go and when should I arrive?
The Beacon Theatre is located at 2124 Broadway between West 74th and 75th Streets. You should enter via the front entrance on Broadway where you will be directed to seating. The doors to the theatre will open at 9:30 a.m., and you must have your tickets to be seated. 

Guests with Limited Mobility
If your graduate requested special seating for limited mobility, your tickets will be marked with a green sticker. Please enter the Beacon Theatre through the main entrance, where there will be a separate line for limited mobility guests.  All guests should proceed to the limited mobility section on the ground level of the Theatre, which is indicated by green balloons.  DOORS WILL OPEN FOR GUESTS WITH LIMITED MOBILITY SEATING TICKETS AT 9:00 A.M. approximately 30 MINUTES PRIOR TO GENERAL ADMISSION.  Limited Mobility Seating is available to ONLY those whose graduate requested special seating arrangements when ordering their tickets.

Guest participating in the Legacy Hooding
If your graduate indicated that an alumnus will be participating in the ceremony, your tickets will be marked with a red sticker. All your guest(s), including the hooder, should proceed to the Legacy Hooding section on the ground level of the Theatre which is indicated by red balloons.  Please note that the guest hooding the graduating candidate does NOT require academic attire; dress code is business casual. Further instructions will be sent to the alumni hooder(s) prior to Convocation from the Office of Stewardship.

What happens if you arrive after 10:25 a.m.?
Guests who are not seated by 10:25 a.m. will not be admitted into the Theatre until after the graduates have processed and are seated.  As this is a significant part of the ceremony, NO EXCEPTIONS will be made.

Can I take pictures during the ceremony?
Yes, of course! Do keep in mind that guests are not permitted to approach the stage to take photographs. It is important for guests to remain seated throughout the entire Convocation ceremony. We have professional photographers stationed in front of the stage to capture your graduate being hooded.

Where do I meet my graduate following the Convocation Ceremony?
All guests MUST remain in their seats until all the graduates have exited.  All guests are to exit the Beacon Theatre through the main doors where you entered.  Please DO NOT attempt to exit where the students recess. This will cause unnecessary congestion. You should meet your graduate outside of the Theatre on Broadway at West 75th Street.

For questions about the Convocation ceremony, guest tickets or any other concerns please contact the Office of Student Affairs at (212) 998-6658 or law.convocation@nyu.edu

Last Modified 4/24/15