- Indicating Clinic Preferences
- How Clinic Matching is Conducted
- Accepting or Declining an Offer
- Commitment to the Clinic
Indicating Your Clinic Preferences
Once you complete the application process -- including any necessary interviews -- you must decide the order of your preferences among the clinics/externships to which you applied, and communicate those choices through Clinic Application and Matching System (CAMS). You may apply for one or both semesters of a given one-semester clinic/externship, but each semester should be indicated as a separate preference. You may not rank separate clinics or externships with the same number; the match does not accommodate placements in two semester-long clinics in an academic year. If you are applying to only one clinic/externship, you must indicate that preference affirmatively on CAMS in order for us perform the matching.
It is recommended that you wait to submit preferences until you have completed all other parts of the application process, including any required interviews. The deadline for JDs to submit their preferences on CAMS is 5:00 p.m. on Friday, April 21, 2017.
How Clinic Matching is Conducted
Each clinic/externship's faculty will submit the names of students whom they wish to accept. The names of accepted students will then be compared with each student's preferences. Students will be placed in the most- preferred clinic/externship to which they have been accepted. For example, if a student applies to two clinics/externships and both of them wish to admit her, the system will place the student in the clinic/externship the student ranked highest in her preferences.
After initial offers are made, each clinic/externship will maintain a wait list of alternates. In the event that any of the accepted students decline an offer or withdraw prior to the start of classes, students on the wait list will be contacted and informed of their option to accept a position in that clinic/externship. Thus, students placed in their second- or third-choice course may later be notified that they have gotten into a higher-preferred clinic/externship if an opening becomes available.
Students who are offered admission to a clinic/externship that was not their top preference may continue on the wait list for clinics/externships they ranked higher, whether they accept *or* decline the lower-ranked clinic/externship they are offered. However, students cannot be placed on a wait list for a clinic/externship they ranked lower than the clinic/externship to which they are offered admission.
JD students will be notified by e-mail on Wednesday, May 3, 2017, whether or not they have been accepted into a clinic or externship. Students who are accepted will receive only one offer email – for the highest-preferred clinic/externship to which they were accepted.
Accepting or Declining an Offer
Those who are accepted will be asked to confirm their intention to enroll in the clinic/externship. To accept or decline an offer, simply reply to the e-mailed offer, including the text of the offer email with the response. This letter of intent should be e-mailed to Susan Hodges by 5:00 p.m. on Thursday, May 18, 2017.
Ms. Hodges will then provide the Registrar with enrolment lists which will be pre-loaded into ABRA before the June bidding deadline. Students do not need to bid for clinics/externships, nor will they be able to register themselves during the drop/add period.
Students who are offered admission to a clinic/externship that was not their top preference may continue on the wait list for their preferred clinic(s)/externship(s) even after accepting or declining the clinic/externship they are offered. However, students cannot remain on the wait list for a clinic/externship they ranked lower than the clinic/externship to which they are offered admission.
Commitment to the Clinic/Extership
Students should not accept a clinic/externship offer unless they are certain that they can honor that commitment. Withdrawals from a clinic/externship after indicating intent to enroll can have substantial detrimental consequences for other students in the clinic/externship, the faculty members teaching the clinic/externship, and the clients served by the clinic/externship. If a rising 2L student drops a clinic/externship after the May 18th deadline—despite this explanation of the problems that it would cause—and if the student thereafter applies for a clinic/externship in her 3L year, teachers of the clinics/externships to which the student applies will be informed of the student's failure to honor the deadline in the previous year. If unforeseen circumstances require that a student withdraw after accepting an offer, she should notify both Susan Hodges and the faculty members teaching the course, at the earliest possible opportunity.