Catering Policies and Procedures
The NYU School of Law is proud of its reputation for hosting quality events. Therefore, the Office of Hospitality and Food Services must provide any catering in Law School Facilities. With the exception of classrooms, no outside food may be brought in at any time. In order to fulfill our pledge of excellent food service to you, we have outlined the following requirements:
Requests for catering and room set up must be provided to the Hospitality and Food Services office by the Monday of the week prior to the event. Menus and set up requirements are distributed to the chef and building staff on Wednesday afternoon for the following week. Your cooperation with this deadline is necessary and is very much appreciated in order to ensure that all your expectations are met.
A guaranteed minimum number of guests is required three business days prior to each catered event. This number will be the guarantee for which the Chef will order and on which all charges are based. No decrease in number will be accepted within three working days of the catered event. 100% of guest count must be guaranteed for beverages and 75% of guest count must be guaranteed for food.
Final Guarantee - At 12 noon, 3 business days prior to your event, you are guaranteed to pay for the items listed. Any changes to the details of the event (i.e. number of covers for food and beverage, service, flowers and rentals) must be given to the Office of Hospitality and Food Services before this deadline or else the expected count will serve as the guarantee. Changes after the deadline are subject to a 45% surcharge and/or additional delivery charge.
If Your Event is On: Your Guarantee is Due on:
Monday Wednesday (prior week)
Tuesday Thursday (prior week)
Wednesday Friday (prior week)
Thursday Monday (same week)
Friday Tuesday (same week)
Saturday Wednesday (same week)
Sunday Wednesday (same week)
**A guarantee is the number of guests you are confirming will be attending your event. If you do not notify the Office of Hospitality and Food Services with your guarantee 3 days prior to your event, the original number(s) will serve as your guarantee. The kitchen will be notified and order food accordingly. If the number of guests decreases after giving the final guarantee you will still be charged for the guaranteed number of guests.
If there is a an increase to your food order after the final guarantee has been made, a 45% surcharge will apply to the additional items ordered.
Once a booking is confirmed with the Office of Hospitality and Food Services, all other requests for that space on that day are denied. In the event of a cancellation, the organization booking that space will be charged unless the event is cancelled more that one month prior to the event. If the cancellation occurs one month to two weeks prior to the event, $100 will be charged. For cancellations within two weeks prior to the scheduled event, the full fee will be assessed.
Payment is due within 30 days of receiving final event invoice.