Student Bar Association

Bylaws

New York University School of Law

Student Bar Association Bylaws

01: General Provisions

02: SBA Meetings

03: Dean's Meetings

04: Internal Standing Committees

05: Ad Hoc Committees

06: Student-Faculty Committees

07: Student Groups and Organizations

08: Appropriations

09: Elections

10: Amendments to the Bylaws and Effective Date

11: Appendices

1.  General Provisions

1.1.  Purpose

The purpose of these Bylaws is to provide an effective governance structure for the Board of Governors of the Student Bar Association of New York University School of Law, hereinafter referred to as the “SBA.”

1.2.  Transparency

The SBA shall strive to maintain transparency in all of its activities.  All members of the SBA shall have the right to access and review the following documents:

  • The SBA Constitution and Amendments;
  • The SBA Bylaws;
  • Any and all Resolutions or Initiatives adopted in accordance with the SBA Constitution;
  •  Internal Standing Committee Reports;
  • Student-Faculty Committee Representative Reports;
  • All periodic reports regarding expenditures and allocations made by the Treasurer on behalf of the SBA; a reasonably current statement indicating the financial condition of the SBA; and a reasonably current report of budget allocations made to Student Groups; and
  • Copies of the Minutes of all SBA meetings of the current academic year.

1.3.  Antidiscrimination

The SBA shall not discriminate on the basis of ancestry, color, or race; cultural or ethnic background; national or regional origin; age; sex or gender; sexual orientation; disability; marital or parental status; socioeconomic status; ideological, philosophical, or political belief or affiliation; or religion. The SBA shall not encourage or condone discrimination, either explicitly or implicitly.

 

2.  SBA Meetings

2.1.  Frequency

Meetings should be held at a minimum of two times per month when classes are in session, except for the last month of each semester (i.e. December and May). While meetings should be held in person, in extraordinary circumstances they may be held by videoconference or telephone.

2.2.  Scheduling

Meetings should be held at as regular a time and place as possible so that students interested in coming to the meetings will be able to find the meetings. Meeting time and place should be appropriately advertised to encourage attendance. The first meeting of each semester shall be called by the President, and the SBA shall agree on the regular meeting place and time for any given semester no later than the first meeting after the end of the drop/add period. The regular meeting place and time may be changed upon the election of new representatives or to accommodate scheduling conflicts.

2.3.  Notice

In the event that the regular meeting cannot be held, the SBA Board of Governors shall be notified of the rescheduling no later than 3 days before the new meeting. The rescheduled meeting date and time should also be posted to the SBA website or law school calendar.

2.4.  Agenda

The President shall designate a process for preparing an agenda for every meeting of the SBA. This agenda must be distributed to the members of the SBA Board of Governors by the morning of the day any regularly held meeting is scheduled for.

2.5.  Roll Call

Before the start of every meeting, the Executive Secretary shall record those present and absent.

2.6.  Officer Absences

If the President is absent, the Vice President shall assume the President’s duties. All references to the President in this Section shall be assumed to refer to the Vice President or any other designated officer. If the Executive Secretary is absent, they are responsible for finding a replacement.

2.7.  Quorum

A quorum consists of a majority (more than 50%) of the SBA Board of Governors. A quorum is also required for all votes on motions, resolutions, and amendments as explained in Section 2.9.

2.8.  Resolutions

2.8.1.  Submission

Any member of the SBA Board of Governors or Committee of the SBA may introduce a resolution to the entire SBA to vote upon. In all cases, the resolution must be raised far enough in advance so as to be included in the agenda through the process listed in Section 2.4.

2.8.2.  Process

Once a resolution or agenda item has been introduced, the SBA will debate the resolution per Section 2.9.3. Before a vote can be called on the resolution, a Motion to End Debate must pass. This motion requires a 2/3 vote, per Section 2.8.4.5. Once the Motion to End Debate Passes, the President immediately calls a vote.  The President has no discretion in this matter, and there can be no more debate on the resolution.

2.8.3.  Debate

The President shall provide an opportunity for the SBA to debate an agenda item. Members of the SBA will indicate their desire to speak by raising their hand. The President shall designate who is to speak, making all efforts to follow the order in which hands were raised.

2.8.4.  Motions

All motions must be seconded and are adopted by a majority vote unless indicated otherwise. All motions are debatable unless otherwise noted. Motions are in order of precedence: motions may be made only if no motion of equal or higher precedence is on the floor (for example, no motions to end debate can be made when the body is discussing a move to suspend rules).

2.8.4.1.  Motion to Adjourn: not debatable; goes to an immediate vote.

2.8.4.2.  Motion to Recess: not debatable.  May be for a specific time.

2.8.4.3.  Motion to Appeal the Committee Chairperson’s Decision: not debatable; goes to an immediate vote.  Allows the body to overrule a decision made by the chair.

2.8.4.4.  Motion to Suspend the Rules: debatable; requires a 2/3 vote.  Suspends the formal process for dealing with a specific question.

2.8.4.5.  Motion to End Debate and Vote or Call the Question: not debatable; requires a 2/3 vote.   Applies only to the motion on the floor.

2.8.4.6.  Motion to Extend Debate: not debatable.  Can be general, or for a specific time or number of speakers.

2.8.4.7.  Motion to Refer to Committee: applies only to the main motion.  Refers question to a specific group with a specific time and charge.

2.8.4.8.  Motion to Divide the Question: breaks the motion on the floor into two parts, in manner suggested by mover.

2.8.4.9.  Motion to Amend: Amendments require a 2/3 vote to pass.  If amendment is accepted as "friendly" by the proposer of the amendment, then it may be accepted without a formal vote so long as there is no objection.

2.8.5.  Time Limits

The President may impose reasonable time limits on speakers.

2.9.  Voting

2.9.1.  General Voting

Voting shall be done by raised hands. The Executive Secretary shall record the results of the vote. A roll call vote shall be taken when requested by any member of the SBA. A roll call vote may be requested either before or after the vote. Roll call voting will proceed as in Section 2.9.3.

2.9.2.  Amendments to Constitution and Bylaws

Voting on resolutions, amendments to the Constitution, or amendments to the Bylaws shall be by roll call as in Section 2.10.3. Amendments to the Constitution shall require approval of 2/3 of the entire voting membership of the SBA. Amendments to the Constitution must be ratified according to Section 4 of the Constitution.  Amendments to the Bylaws shall require a majority vote.

2.9.3.  Roll Call Voting

If a roll call vote is requested, as each member’s name is called out by the Executive Secretary, that person shall either state “yes,” “no,” or “abstain.”

2.9.4.  Quorum

A quorum must be present for every vote.

2.9.5.  Proxy voting

Proxy voting will not be allowed at meetings of the SBA.

2.10. Action by the SBA Board of Governors Without a Meeting.

Notwithstanding any provision to the contrary, any action required or permitted to be taken by the SBA Board of Governors, or any committee thereof may be taken without (a) a meeting, (b) providing notice, or (c) taking a vote, if all members of the Board of Governors or of such committee, as the case may be, shall individually consent in writing to such action. Such written consent or consents shall be filed with the minutes of the proceedings of the Board of Directors. Such action by Written Consent shall have the same force and effect as a unanimous vote of such Directors.

2.11.  Automatic Removal for Non-Attendance

2.11.1.  If any member of the SBA is absent from three consecutive regular meetings of the SBA without a valid excuse, he or she shall automatically be removed from office.

2.11.2.  The validity of the excuse shall be determined by the SBA President. In all cases, if possible, the excuse shall be given prior to the meeting to be missed.

 

3.  Deans Meetings

3.1.  Purpose

The purpose of the Deans Meetings are to inform the administration of current student concerns, follow up on past recommendations made by the student body, and allow the administration to give the SBA a briefing on issues the administration is currently considering.

3.2.  Scheduling

The scheduling of the Dean’s Meetings should be a collaborative effort between the SBA Executive Board and the Dean’s office. There shall be Dean’s meetings at least twice  times per semester if scheduling between the Dean’s office and the SBA permits.

3.3.  Attendance

Dean’s Meetings must be attended by the President and the Vice-President . The first Dean’s Meeting of the semester shall be between the Dean’s office, the Dean of Students, the President, the Vice-President, and any other individuals invited by either the Dean’s office of the President. The second Dean’s Meeting of the semester shall be attended by all members of the SBA, the Dean’s office, and all relevant Law School department heads.

3.4.  Issues

The President will solicit topics to be discussed at the Dean’s meeting a reasonable time before the meeting occurs.

3.5.  Agenda

The Agenda for the Dean’s meetings shall be created by a collaborative effort of the SBA and the Dean’s office. The President or Vice President shall send the agenda to the Dean’s office and the SBA prior to the Dean’s meeting.

 

4.  Internal Standing Committees

4.1.  Standing

Each standing committee shall be run by a chair and comprise of members who shall be selected as set forth in Sections 4.2–4.5.

4.2.  Finance Committee

The Treasurer shall serve as the Chair of the Finance Committee. The Finance Committee will assist the Treasurer in deciding matters of fiscal policy and assist in determinations, according to the rules specified infra, of Student Group budgets. Finance committee shall administer the incentive fund.

4.2.1.  The Finance Committee shall be formed in accordance with Section 8.1.

4.3.  Elections Committee

The Elections Committee shall consist of the four 3L Representatives and any Officer of the SBA currently in their final year of law school. The President shall serve as the Elections Coordinator. In the event that the sitting President is running in the upcoming election, the SBA shall designate a 3L Representative to serve as Elections Coordinator. The Elections Coordinator shall be the chair of the Elections Committee. The Elections Committee shall create all handouts for elections; solicit candidates; tally votes; and perform any other tasks related to SBA elections and voting on the NYU campus.

4.4.  The President may appoint a substitute chairperson for any standing committee, with the advice and consent of the SBA.

4.5.  The Vice President is responsible for the effective operations of the standing committees.

 

5.  Ad Hoc Committees

5.1. The President may, with the advice and consent of the SBA, create Ad Hoc Committees.

5.2. chairpersons

5.2.1. The President may appoint, with the advice and consent of the SBA, the chairpersons of any Ad Hoc Committees formed.

5.2.2. The Treasurer shall be the chairperson of any Ad Hoc Committee related to finances unless an alternative chairperson is appointed by the President with the advice and consent of the SBA.

5.3 All SBA Board of Governors members shall serve on at least one ad hoc committee. When possible, Ad Hoc Committee spots shall be equally distributed among SBA officers and representatives. 

5.4. The Vice President shall be responsible for supervising all Ad Hoc Committees and their effective operation.

 

6.  Student-Faculty Committees

6.1.  Application

6.1.1.  Students wishing to apply to serve on a student-faculty committee must submit an electronic application and email it to the SBA at law.sba@nyu.edu. The application will consist of at least general personal information and a short paragraph describing why the student wants to be on the particular committee. There shall be one statement submitted for each committee to which the student applies.

6.1.2.  The application should be made available no later than September 7th.  The new representatives must be selected by the end of September.

6.1.3.  Descriptions of the Student-Faculty Committees are listed in Appendix A.  These descriptions and committees are subject to change.

6.2.  Selection

6.2.1.  Student-Faculty Representatives will be recommended by the President and Vice President and approved by a vote of the SBA Board of Governors except for those students chosen in accordance with Section 6.2.3, 6.2.4, or 6.2.7.

6.2.2.  Student Representatives will be notified by the President or Vice-President of their selection. A complete list of Student-Faculty Representatives, with their contact information, will be emailed to the Office of Student Affairs before the end of September and published to the SBA website.

6.2.3. An all-ALSA Selection Board consists of at least one newly selected chair from each of the all-ALSA Coalition. The ALL-ALSA Coalition includes APALSA, BALSA, CoLR, DALSA, LaLSA, Law Women, MELSA, OUTLaw, SALSA, and WoCC, and the All-ALSA Board shall be the student leaders of each. 

6.2.4. The all-ALSA selection board shall appoint one representative to each of (i) Personnel Committee (Academic); (ii) Personnel Committee (Clinical); (iii) Personnel Committee (Lawyering); and shall appoint two representatives to the Inclusion and Diversity Committee. Candidates interested in being considered by the all-ALSA Selection Board should indicate so in their application. The all-ALSA Selection Board should inform the SBA President of their selections by September 28th.

6.2.5. The All-ALSA Representative shall be an ex officio voting member of Inclusion and Diversity Committee

6.2.6. The SBA President shall be an ex officio voting member of the Executive Committee.

6.2.7.  The SBA Treasurer shall be an ex officio member of Budget Advisory Committee..6.2.8. Only students in their final year of the J.D. program may serve on the Admissions Committee.

6.2.9. One Student Representative for the Convocation Committee shall be in the LLM program and one Student Representative shall be in the JD program.

6.2.10. There shall be two representatives to the Budget Advisory Committee, not including the Treasurer’s ex officio role. Each appointment to the Budget Advisory Committee will be for a two-year term. Consequently, The application for the Budget Advisory Committee will only be open to those who have two consecutive academic years at the Law School ahead of them.

6.3.  Reports

6.3.1.  Student-Faculty Representatives shall give reports of the business of their committees to the Vice-President of the SBA.

6.3.2.  Student-Faculty Representatives chosen in accordance with Section 6.2.5 will additionally be responsible for reporting to the ALSA Selection Board.

6.4.  Appendices

Appendix A. Definitions of the various Student-Faculty Committee positions

Appendix B. Application for Student Representative Position of Student-Faculty Committee.

 

7.  Student Groups and Organizations

7.1.  Recognition

7.1.1.  Student Groups must be recognized as per the process outlined in the SBA Constitution, Article 16, Section 1. Proposed groups must submit a petition signed by peers supporting formation of the organization, a mission statement, and a constitution, which shall include procedures for compliance with SBA funding guidelines and shall provide for a procedure for the group's members to select and remove its officers. The group must also submit a budget proposal that complies with Section 8 of the SBA Bylaws. All of these documents are to be reviewed and considered by the SBA prior to approval. The budgets for new student organizations are reviewed and approved separately through the Finance Committee to the extent that the Finance Committee finds appropriate.

7.1.2.  The Proposed Student Groups shall send a representative(s) to the SBA meeting to deliver a presentation about their group. It is important that representatives from  proposed Student Groups explain why their group satisfies a need that is NOT met by any other group. A proposed Student Group should also explain how it plans to perpetuate itself.

7.2.  Student Group Liaisons

7.2.1. SBA Accessibility Chair. By the third full week of each year, the Disability Allied Law Students Association (DALSA), will recommend to the SBA a person to serve as the SBA Accessibility Chair from their membership. Upon confirmation by the SBA, this person will be responsible for ensuring that student groups are aware of best practices for accessibility on campus, assist with accessibility compliance by student groups, and support advocacy related to accessibility with the SBA and DALSA. The Accessibility Chair shall provide regular reports on accessibility at the Law School to the SBA.

7.3.  Decommission

Approved Student Groups may lose their standing if they are defunct (meaning no programming and no activity) for more than four (4) consecutive semesters. In the event that an Approved Student Group loses its standing, it may have to go through the complete process outlined in Section 7.1 to re-obtain recognition.

 

8.  Appropriations

8.1.  Finance Committee

8.1.1.  The Treasurer will appoint a Finance Committee within six weeks of his or her election during the spring semester. The Treasurer may appoint additional individuals to the Finance Committee within a month after the election of the 1L, LLM, and Transfer Representatives.

8.1.2.  The Treasurer, with the advice of the Finance Committee, will perform all necessary financial tasks of the SBA, including managing SBA funds, allocating funds to Student Groups, and coordinating financial relations with the University.

8.2.  Allocations

8.2.1.  The annual budget of the SBA shall be allocated using the following procedures.

8.2.2. Internal Allocations

8.2.2.1.  The Finance Committee shall recommend, and the SBA shall approve, the allocation of funds for the next year in the following categories:

a.           SBA General Funds

b.           SBA Incentive Funds

c.           SBA Student Group Funds

d.           SBA Social Funds

e.           SBA LL.M. Funds

8.2.2.2. The Finance Committee will allocate at least $500 of the SBA General Fund to support all-ALSA collaboration which will be organized by the SBA-ALSA Liasion, defined in Article 7 of the SBA Constitution.  

8.2.3.  Student Group Account Rollover

8.2.3.1 All remaining funds in a Student Group’s account will be rolled over to that same Student Group’s account for the following year, unless the Student Group’s total annual expenditures are less than eighty percent [80%] of the sum of (i) the initial SBA allocation and (ii) all incentive fund grants that the Student Group receives (together the “Total SBA Allocation”).

8.2.3.2 If a Student Group’s total annual expenditures are less than eighty percent [80%] of that Student Group’s total allocation, the Student Group shall not be able to rollover more than the sum of (i) twenty percent [20%] of the Student Group’s total allocation; (ii) all outside funding received in that year; and (iii) the opening balance in the Student Group’s account at the start of the current year (together the “Maximum Rollover Amount”)

8.2.3.3 Upon a showing of exceptional circumstances, the Finance Committee may vote to allow exemptions to the policy stated in Sections 8.2.3.1 and 8.3.2.2. In such circumstances, the Finance Committee shall have the discretion to determine the appropriate Maximum Rollover Amount.

8.2.3.3 The Maximum Rollover Amount shall be determined each year as of June 30.

8.2.3.4.  Student Group Treasurers must notify the SBA Treasurer of any outstanding approved reimbursements or purchase orders by June 23.

8.2.3.5 The SBA Treasurer shall transfer funds in excess of the Maximum Rollover Amount from the Student Group’s Account to the SBA General Funds. When possible, this should occur between June 30 and July 31.

8.2.3.6 Funds that are transferred to the SBA in accordance with 8.2.3.5 shall be allocated among all student groups in the following academic year. 

8.2.4.  Student Group Budgets

8.2.4.1.  Budget submission worksheets, deadlines, and guidelines shall be distributed to all official SBA groups and groups seeking approval at least five weeks before the deadline for budget allocation requests.

8.2.4.2.  When submitting a Budget Request, Student Groups shall also provide the prior Budget Request modified to include whether the planned events took place and, if so, the actual costs of events, to assist the SBA Treasurer and Finance Committee in their determinations.  These budgets will be submitted with documents required in Section 8.2.4.1. Student Groups that were created during the prior school year are exempt from this requirement.

8.2.4.3.  The SBA Treasurer shall determine the “Total Allocation” that each group received in the closing fiscal year. The Total Allocation shall only include money allocated to the group by SBA through the annual budget process and/or via incentive funding; it shall not include money spent that was received from outside sources.

When determining whether or not to include incentive funding in the total allocation for a student group, factors to consider include:

(1) Quality of planning and level of preparation

(2) History of the event on campus and whether or not it is an annual event.

(3) The Student Group’s current account balance

(4) Inclusiveness, co-sponsorship, accessibility, and planned outreach

(5) Whether the event contributes to the intellectual, social, and professional community at NYU Law School

             (6) Whether the Student Group notified the SBA in advance of their intention to hold the event in the following fiscal year.

8.2.4.4.  If and when the treasurer uses her/his discretion to include previous incentive funding requests amounts in a Student Group’s Total Allocation s/he will notify the SBA prior to the vote approving the budget.

8.2.4.5.  Each group's Maximum Potential Allocation ("MPA") for the opening fiscal year is the greater of the following:

a. 130% of the Total Allocation; or

b. $1,500

8.2.4.6. Upon the Finance Committee’s discretion and a showing of extraordinary circumstances, the Treasurer can raise a group’s MPA up to 110% of that group’s spending for the prior academic year. The applying group cannot be a new student group, or a student group who started the year on Probation. Such a raise of the MPA would become effective upon the recommendation of the Finance Committee.  

 

8.2.4.7.  The Finance Committee shall determine, based on the guidelines in Section 8.2.5, the amount of SBA funding appropriate for each Student Group’s proposed budget allocation, which shall not exceed that group’s MPA.

8.2.5.  Event Funding Guidelines

8.2.5.1.  The Finance Committee will use the following criteria to appropriate SBA funding to Student Groups:

  1. Does the event contribute to the intellectual life of the law school community?
  2. Does the event contribute to the social life of the law school community?
  3. Does the event foster a sense of community in the law school community?
  4. Does the event foster networking between the student body and external organizations?
  5. Does the event provide services to the wider community?
  6. Does the event prepare students for legal practice?  In considering these criteria, the Finance Committee may consult a Student Group’s past submissions to the SBA, including, but not limited to, prior budget requests, incentive funding requests and/or family funding requests.
  7. Has the group made efforts to ensure that the event is accessible and in line with the needs of the entire NYU community?

8.2.5.2.  The Finance Committee will scrutinize the expected attendance for every event listed by each Student Group.  If the number estimated seems unrealistic, the Committee may reduce the estimation and respectively the allocation amount to reflect a more realistic expected number of attendees.

8.2.5.3.  All budget allocations recommended by the Finance Committee, and approved by the SBA, shall be based on compliance with the restrictions and guideline in Section 8.3.

8.3.  Spending Restrictions

8.3.1.  Guest Speaker Events

Student Groups must provide the SBA Treasurer and Finance Committee a reasonable amount of detail describing the guest speaker, the subject matter, and the specific expenses of the event in order to receive funding. Guest speaker events are subject to the following restrictions:

  1. Student Groups shall not use SBA funds for honoraria and/or speaker’s fees unless a Student Group seeks special approval of the Finance Committee for honoraria and/or speaker’s fees. These decisions will be made on a case-by-case basis. 
  2. Student Groups shall strive to secure guest speakers from within the NYU Law School Community and the tri-state area. Total travel expenses for speakers, including local transportation, shall be limited to:
      1. $40 for speakers traveling within the New York City area;
      2.  $100 for speakers traveling less than 50 miles;
      3. $300 for speakers traveling less than 250 miles; or
      4. For speakers traveling over 250 miles and/or extraordinary circumstances, the Student Group must seek special approval of the Treasurer for approval on a case-by-case basis.  The SBA Treasurer has the discretion to forward the request to the SBA for approval.
  3. Hotel costs are limited to $200 per night per speaker.

8.3.2.  Conferences and Retreats Student groups are encouraged to apply for Prominence Funding for conferences through the office of Student Affairs. SBA funding for conferences and retreats is subject to the following restrictions:

  1. Student Groups may not spend more than $300 of SBA funds per year on conferences and retreats, unless the Student Group has received special approval from the Finance Committee.
  2. Conferences within the tri-state area are limited to $50 per person.
  3. Conferences outside the tri-state area are limited to $150 per person.
  4. Retreats are limited to $25 per person. Student Groups are limited to one retreat per year.

8.3.3.  Food and Beverage Costs

8.3.3.1. Student Groups are encouraged to keep food and beverage costs for events between $9.50-$14.50 per person and are strongly discouraged from holding events where food and beverage expenses would exceed $18.50 per person.

8.3.3.2. Student Groups should use cost saving methods whenever possible. Recommendations include assessing how many people will attend the event so as not to order more food than necessary, comparing food and beverage prices among different restaurants, and opting for pickup rather than delivery.

8.3.3.3. Funds for food and beverage should not be used on single use Styrofoam or plastic products.

8.3.3.4.  Student Groups must accommodate all event attendees’ dietary restrictions. A Student Group must apply to the Finance Committee to exceed these limits on a case-by-case basis in advance of the event, even if the event was included in the Student Group’s proposed budget allocation.

8.3.4.  Event Fees

If a Student Group charges participants a fee for an event, the amount of that fee must be disclosed in the allocation request.

8.3.5.  Publicity

Spending on publicity may not exceed $25 per event. Student Groups are encouraged to make use of the Docket, the Commentator, the Online Calendar, Social Media and other free options in order to publicize their events.

8.3.6.  Grants and Awards

SBA funds may not be spent on awards or grants, whether to Student Group members, students, faculty, or otherwise.

8.3.7.  Charitable Contributions

SBA funds may not be allocated or given to a charitable organization. However, at its discretion, the SBA may allocate funds to SBA and Student Group led efforts to independently fundraise for a non-profit charitable organization. Under no circumstances will funding be allocated for efforts to benefit a for-profit charitable organization. Funding for law school sanctioned events, as determined by the Finance Committee, such as the Dean's Cup or Public Service Auction, shall not be covered by the restriction in this subsection.

8.3.8.  Self-dealing

Self-dealing by Student Groups is strictly forbidden. Self-dealing includes, but is not limited to, payment for goods and services provided by any member or relative of any member of the sponsoring group, any member or relative of a member of a Student Group which regularly cosponsors (defined as four events or more in the past two semesters) events with the sponsoring group, or past members of the Student Group. The SBA Treasurer may grant an exception to this rule only when the exception is requested in writing before the goods and services are provided and only when compelling reasons justify the approval of the request.

8.3.9.  Overdraft

Student Groups are forbidden from spending more than the amount in the Student Group’s account so as to cause an overdraft. If a Student Group ever overdrafts their account, the Group’s allocation in the following year will be penalized.  Overdraft amounts are deducted from the Student Group’s budget allocation in the following year at a ratio of two to one. For example, an overdraft of $1 would result in the following year's budget allocation being reduced by $2. Exceptions may be made on a case-by-case basis. This penalty may be appealed as provided in Section 8.7.

8.4.  Student Group Record Keeping

8.4.1.  The Treasurer shall encourage all Student Groups to maintain a ledger of expenses, disbursements, and income. Expense reports will aid Student Groups in managing their allocations, donations, and expenses, allowing groups to better use their budget and prevent overdraft of their accounts. These ledgers will also aid Student Groups in their current year budgets to include the actual costs of the events they held or sponsored, as required by Section 8.2.4.2.

8.5.  Incentive Funding

8.5.1.  Incentive funds will be available to Student Groups that conceive an event, but do not have adequate funds (in light of the Student Group’s planned events) to begin or complete the event. Such funds will also be available to fund groups that apply for SBA membership after the allocation process. The SBA Treasurer will have discretion to award Incentive Grants up to and including $250.  Other applications will require approval by a majority vote of the SBA meeting.

8.5.2.  Factors for Incentive Funding

The SBA Treasurer, and SBA as relevant, shall consider the following factors in determining whether to approve an incentive funding request:

(1) Quality of planning and level of preparation

(2) Amount of the request

(3) Remaining SBA incentive funding

(4) Advanced notice of the request (should be available to present at a scheduled SBA meeting at least 7 calendar days prior to the event)

(5) Necessity of incentive funding given:

(6) The nature and purpose of the event

(7) Remaining group budget and reasonable attempt to obtain other sources of funding and current balance of their account.

(8) Number of students attending proportional to cost

(9) Inclusiveness, co-sponsorship, accessibility, and planned outreach

(10) Whether the event contributes to the intellectual, social, and professional community at NYU Law School

8.5.3.  Notice of Incentive Funding

Notice of intent to apply for incentive funding should be made in writing to the SBA Treasurer as soon as possible by the sponsoring Student Group. 

8.6.  Appeals

Student Groups may appeal Finance Committee Allocation decisions, Treasurer decisions, and overdraft deductions in accordance with the SBA Constitution Article 16, Section 3.

8.7.  Enforcement Mechanism

Any violation of Section 8 of these Bylaws may result in penalties, including a reduction of the Student Group’s current year funding and/or the Student Group’s MPA, and/or a removal of one or more of the group’s officers.  Penalties shall be imposed only by a majority vote of the SBA except for violations of Section 8.3.9.  The Finance Committee may issue a warning to a Student Group or Student Group officer by a majority vote of its members.

 

9.  Elections

9.1.  Preparation

9.1.1.  The Election Coordinator shall announce the election with all relevant dates (when packets will be available, when they are due, and when the polls will be open) in the weekly email, on the SBA board, etc.

9.1.2.  The Election Coordinator shall prepare an election packet (samples can be found on the SBA computer, and an example is in Appendix C) including a cover sheet with date information, a petition form, and the Election Rules.

9.1.3.  The Election Coordinator shall make the election packets available on the SBA board at least two weeks before the election for the election of 2L and 3L representatives, and for the Executive Board.  The Election Coordinator shall make the election packets available on the SBA board at least two weeks before the election for 1L, LL.M. and Transfer Representatives.

9.1.4.  The Election Coordinator shall make the due date to return the election materials no less than one week after packets are available and no later than one week before elections start.

9.1.5.  The Election Coordinator shall email or call all of the candidates that returned a valid petition and confirm their candidacy.

9.1.6.  The Election Coordinator, in consultation with Information and Technology Services, shall create an electronic ballot with links to the candidate's personal statements.

9.2.  Election Administration and Results

9.2.1.  The Election Coordinator shall work with the Project Management Office to administer an on-line election.

9.2.2.  The Election Coordinator and at least one additional member of the Election Committee shall have electronic access to election results.

9.2.3.  The Election Coordinator shall notify all candidates of the results of election.

9.3.  Tallying Votes

9.3.1.  The Election Coordinator will ensure that the Election Committee verify the results of the election. The Election Coordinator shall promptly notify all candidates of the results of the election.

9.3.2.  If the Election Coordinator is not the current President, the Election Coordinator will send the names and emails of the newly elected representatives to the current President.

10.  Amendments to the Bylaws and Effective Date

10.1.  Amendments to the Bylaws shall require a majority of quorum for approval, unless otherwise stated.

10.2.  These Bylaws and any amendments shall take effect immediately upon acceptance by the SBA and replace any and all prior Bylaws.

11.  Appendices 
Appendix A. Definitions of the various Student-Faculty Committee positions
Appendix B. Application for Student Representative Position of Student-Faculty Committee. 
Appendix C. Nomination Petition for Representative Positions

Approved 4/1/2020.