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Constitution
Amendments
Bylaws
Resolutions

Bylaws

01: General Provisions

02: Organization

03: Board of Governor Meeting

04: Deans Meetings

05: Internal Standing Committees

06: Student Faculty Commmittees

07: Student Groups and Organizations

08: Appropriations
09: Elections

10: Proxy Voting

11: Coase's List

12: Panchitos

13: Lockers

14: Effective Date

15: Appendicies

1. General Provisions
  1.1. Purpose
    The purpose of these Bylaws is to provide an effective governance structure for the Board of Governors of the Student Bar Association of New York University School of Law, hereinafter referred to as the “SBA.”
     
  1.2 Transparency
    The SBA shall strive to maintain transparency in all of its activities. All members of the SBA shall have the right to access and review the following documents:
  • The SBA Constitution and Amendments;
  • The SBA Bylaws;
  • Any and all Resolutions or Initiatives adopted in accordance with the SBA Constitution;
  • Internal Standing Committee Reports;
  • Student-Faculty Committee Representative Reports;
  • All periodic reports regarding expenditures and allocations made by the Treasurer on behalf of the SBA; a reasonably current statement indicating the financial condition of the SBA; and a reasonably current report of budget allocations made to Student groups; and
  • Copies of the Minutes of all SBA meetings of the current academic year.
     
  1.3 Antidiscrimination
    The SBA shall not discriminate on the basis of ancestry, color, or race; cultural or ethnic background; national or regional origin; age; sex or gender; sexual orientation; physical disability; marital or parental status; ideological, philosophical, or political belief or affiliation; or religion. The SBA shall not encourage or condone discrimination, either explicitly or implicitly.
     
2. Organization
    This bylaw was repealed on March 22, 2005.
     
3. Board of Governors Meetings
  3.1. Frequency
    Meetings should be held at a minimum of two times per month when classes are in session, except for the last month of each semester (i.e. December and May) when there must be at least one meeting per month.
     
  3.2. Scheduling
    Meetings should be held at a regular time and place so that students interested in coming to the meetings will be able to find it. Meeting time and place should be appropriately advertised to encourage attendance. The first meeting of each semester shall be called by the President and the Board of Governors shall agree on the regular meeting place and time for any given semester no later than the first meeting after the end of the drop/add period.
     
  3.3. Notice
    In the event that the regular meeting cannot be held (due to a holiday or scheduling conflict) the Board of Governors shall be notified of the rescheduling no later than 3 days before the new meeting.
     
  3.4. Agenda
    The President shall prepare an agenda for every meeting of the Board of Governors. The President shall include recommended time limits for discussion on each agenda item. This agenda must be distributed to the members of the Board of Governors by the morning of the day any regularly held meeting is scheduled for. The agenda shall be posted on the on the SBA bulletin board to encourage attendance.
     
  3.5. Roll Call
    Before the start of every meeting, the Executive Secretary shall call attendance and record those present and absent.
     
  3.6. Quorum
    A quorum consists of fifty percent of the Board of Governors plus one. No meeting shall begin without there being a quorum present. A quorum is also required for all votes on motions, resolutions, and amendments as explained in section 3.9.3.
     
  3.7. Sidebars
    Conversations between members of the Board of Governors on topics outside the scope of what is currently being debated shall be discouraged. All side conversations shall be discouraged.
     
  3.8. Resolutions
  3.8.1. Any member or Committee of the Board of Governors may introduce a resolution to the entire Board of Governors to vote upon. In all cases the President must be given enough notice that notice of the resolution may be given in the agenda for the meeting at which the resolution is to be voted upon.
  3.8.2. Introduction
    The member or Committee of the Board of Governors shall have the opportunity to introduce the resolution and explain its origin.
  3.8.3. Debate
    The President shall provide an opportunity for the Board of Governors to debate the resolution. Members of the Board of Governors will indicate their desire to speak by raising theirhand. The President shall designate who is to speak, making all efforts to follow the order in which hands were raised.
  3.8.4. Motions
    All motions must be seconded and are adopted by a majority vote unless indicated otherwise. All motions are debatable unless otherwise noted. Motions are in order of precedence: motions may be made only if no motion of equal or higher precedence is on the floor (i.e., don't do a number 5 (move to end debate) when the body is discussing a number 4 (move to suspend rules)).
    3.8.4.1. Motion to Adjourn: not debatable; goes to immediate majority vote.
    3.8.4.2. Motion to Recess: not debatable. May be for a specific time.
    3.8.4.3. Motion to Appeal the Facilitator's Decision: Not debatable; goes to immediate vote. Allows the body to overrule a decision made by the chair.
    3.8.4.4. Motion to Suspend the Rules: suspends formal process for dealing with a specific question. Debatable; requires 2/3 vote.
    3.8.4.5. Motion to End Debate and Vote or Call the Question: applies only to the motion on the floor. Not debatable; requires 2/3 vote.
    3.8.4.6. Motion to Extend Debate: can be general, or for a specific time or number of speakers. Not debatable.
    3.8.4.7. Motion to Refer to Committee: applies only to the main motion. Refers question to a specific group with a specific time and charge.
    3.8.4.8. Motion to Divide the Question: breaks the motion on the floor into two parts, in manner suggested by mover.
    3.8.4.9. Motion to Amend:. Amendments require a 2/3rds vote to pass. If amendment is accepted as "friendly" by the proposer of the amendment then it may be accepted without a formal vote so long as there is no objection.
  3.8.5. Time Limits
    The President may impose reasonable time limits on speakers.
     
  3.9. Voting
  3.9.1. Final Voting: Voting on resolutions, constitutional amendments, or amendments to the by-laws shall be by roll call. Other motions which take final action on a matter may be made by voice or hand vote, provided that a roll call vote shall be taken when requested by any member of the Board of Governors. A roll call vote may be requested either before or after the vote. As each member’s name is called out by the Executive Secretary, that person shall either state “yes,” “no,” or “abstain.” The Executive Secretary shall record each member’s vote as it is made.
  3.9.2. Voting on motions during debate: may either be by voice or by raised hand, as the President may instruct.
  3.9.3. A quorum, consisting of fifty percent of the Board of Governors plus one, must be present for every vote.
     
  3.10 Automatic Removal for Non-Attendance
  3.10.1. If any member of the Board of Governors be absent from three consecutive regular meetings of the Board of Governors without a valid excuse, he or she shall automatically be removed from office.
  3.10.2. The validity of the excuse shall be determined by the Board of Governors. In all cases, if possible, the excuse shall be given prior to the meeting to be missed.
     
4. Deans Meetings
  4.1. Purpose
    The purpose of the Deans Meetings are to inform the administration of current student concerns, follow up on past recommendations made by the student body, and allow the administration to give the SBA a briefing on issues the administration is currently considering.
     
  4.2. Scheduling
    The scheduling of the Dean’s Meetings should be a collaborative effort between the SBA Executive Board and the Dean’s office. There shall be Dean’s meetings at least once per month during the school year.
     
  4.3. Attendance
    All members of the SBA Executive Board are required to attend the monthly Dean’s meetings. Two other members of the Board of Governors may also attend each meeting. A member of the Board of Governors other than the Executive Board will not be allowed to attend a second Dean’s meeting until all other members of the Board of Governors who wish to attend have done so.
     
  4.4. Issues
    Two weeks prior to the monthly Dean’s meeting, the President will send an email out to the SBA Student Groups listserve and weekly SBA email soliciting topics to be discussed at the monthly Dean’s meeting. The President’s email will explain that the SBA Exec board will take suggestions, but cannot guarantee that the issues will be discussed at the earliest occurring Dean’s meeting.
     
  4.5. Agenda
    The Agenda for the Dean’s meetings shall be created by a collaborative effort of the SBA Board of Governors and the Dean’s office. The President will send the agenda to the Dean’s office at least one (1) week prior to the Dean’s meeting.
     
5. Internal Standing Committees
  5.1 All members of the Board of Governors are required to serve on at least one standing committee of the Student Bar Association.
     
  5.2 Each standing committee shall be run by a chair who shall be selected as set forth in subsections 5.3 – 5.8. The Finance, Student Life, Social and Student Group Committees shall each be comprised of at least one representative from each JD class and one representative from the LLM class. The Transfer Representative shall be designated as a member of the Student Life Committee. The Elections Committee shall be comprised of the four Third Year Representatives. The Rules Committee shall be comprised of one member from each of the other standing committees.
     
  5.3 Finance Committee
    The Treasurer shall serve as the Chair of the Finance Committee. The Finance Committee will decide matters of fiscal policy and determine, according to the rules specified infra, student group budgets.
     
  5.4 Elections Committee
    The President shall serve as the Chair of the Elections Committee. In the event that the sitting President is running in the upcoming election, the Board of Governors shall designate a Third Year Representative to serve as Chair of the Election Committee. The Elections Committee shall create all handouts for elections; solicit candidates; tally votes; and perform any other tasks related to SBA elections and voting on the NYU campus.
     
  5.5 Student Life Committee
    The Vice-President shall serve as the Chair of the Student Life Committee. The Student Life Committee shall address all issues affecting student life. The Transfer Representative shall be designated to serve on this committee.
     
  5.6 Social Committee
    The Social Chair shall serve as the Chair of the Social Committee. The Social Committee shall be in charge of all SBA - sponsored social events for NYU School of Law Students.
     
  5.7 Student Groups Committee
    The Student Senator shall serve as the Chair of the Student Groups Committee. The Student Groups Committee shall handle all requests from students wishing to form new student groups. The Student Groups Committee shall manage all communication between student groups and the Board of Governors. Additionally, the Student Groups Committee shall identify inactive groups and recommend decommission by the Board of Governors and perform any other tasks related to student groups at NYU School of Law.
     
  5.8 Rules Committee
    The Executive Secretary shall serve as the Chair of the Rules Committee. The Rules Committee shall be in charge of making any preliminary interpretations of the bylaws and constitution. In addition, the Rules Committee shall oversee any amendments to the constitution or bylaws including notice and comment to the student body. The Rules Committee shall recommend a Parliamentarian for the President’s approval.
     
6. Student Faculty Committees
  6.1. Application
  6.1.1. Students wishing to apply to serve on a student-faculty committee must fill out electronic application form and email it to the the SBA at law.sba@nyu.edu. The application will consist of general personal information and a short paragraph (300 words or less) describing why the student wants to be on the particular committee. There shall be one statement submitted per committee applied for.
  6.1.2. Applications should be made available before Spring Break and should be accepted up until mid-April, as determined by the Board of Governors. Choosing the new representatives will be one of the first tasks of the incoming Board in the Spring.
  6.1.3. Descriptions of the Student-Faculty Committees is listed in Appendix A. These descriptions and committees are subject to change.
     
  6.2. Selection
  6.2.1. Student Faculty Representatives will be chosen by a vote of the Board of Governors on the SBA, except for those students chosen in accordance with section 6.2.5.
  6.2.2. A file will be created for each committee containing information on any and all applicants for said committee. The file will contain the anonymous applicant number, the graduation year, the ranked list of committees applied, and the pertinent personal statement.
  6.2.3. The files will be sent from the Administrative Assistant to the Board of Governors. The Board is charged with final approval of the student representatives.
  6.2.4. Student Representatives will be notified by the President of their selection. A complete list of Student Faculty Representatives, with their contact information, will be emailed to the Dean’s Office before the end of finals in the Spring.
  6.2.5. Student Members of the Academic Personnel Committee (APC), Diversity Working Group (DWG) and the Bias and Harassment Committee will be selected as follows: One student rep (out of a total of two student reps) on the APC and two student reps on the DWG (out of a total of three student reps) will be appointed by an ALSA Selection Board. The ALSA Selection Board shall be comprised of representatives from APALSA, BALSA, CoLR, ILSA, LaLSA, Law Women, MELSA, OUTLaw, and SALSA. All applications for these committees will be received by the SBA. Files for these committees created pursuant to section 6.2.2 will be forwarded to the ALSA Selection Board which will consider candidates that rank these committees in their top two preferences. The ALSA Selection Board shall create a fair and efficient process of student candidate selection. A description of this process shall be kept on file with the SBA. The ALSA Selection Board will notify the SBA of its selections prior to the general SBA selection process.
  6.2.6. Students selected as 2L Student Members will be invited to serve a second term following a reconfirmation vote by the SBA, or in the case of the members selected by the ALSA Selection Board, by the ALSAs. If a student does not wish to serve as a Student Member to their Student Faculty Committee for a second year, he/she must express so in writing to the SBA at least one week prior to the date the SBA distributes applications. If the Student Member was chosen by the ALSA Selection Board in accordance with section 6.2.5, he/she must also contact the ALSA Selection Board in writing about his/her decision not to remain on the Student Faculty Committee for a second year. In the interest of continuity, 2Ls will be given preference for appointment to Student Faculty Committees. Student Faculty Committees shall have both 2L and 3L members, and two-year terms shall be staggered in order to achieve this.
  6.2.7. Section 6.2. does not apply to the Admissions Committee, which only accepts 3Ls as Student Members.
     
  6.3. Reports
  6.3.1 Student Faculty Representatives will give regular reports of the business of their committees within 48 hours of their committee’s meeting. They will submit written reports to the SBA.
  6.3.2 Student Faculty Representatives chosen in accordance with Section 6.2.5 will additionally be responsible for reporting to the constituent groups of the ALSA Selection Board.
     
  6.4. Appendices
    Appendix A. Definitions of the various Student Faculty Committee positions
Appendix B. Application for Student Representative Position of Student Faculty Committee.
Appendix C. Nomination Petition for Representative Positions
     
7. Student Groups and Organizations
  7.1. Student Group Committee
    This committee will be chaired by the Student Senator.
     
  7.2. Recognition
  7.2.1. Student Groups must be recognized as per the process outlined in Article 16, Section 1 the Constitution. Proposed groups must submit a petition signed by peers supporting formation of the organization, a mission statement, and a constitution which shall include procedures for compliance with SBA funding guidelines, and shall provide for a procedure for the group's members to select and remove its officers. The group must also submit a budget proposal which complies with Section 8 of the SBA Bylaws. All of these documents are to be reviewed and considered by the SBA Board of Governors prior to approval.
  7.2.2. The Proposed Student Groups shall send a representative(s) to the SBA Board of Governors meeting and deliver a presentation about their group. It is important that the proposed student groups explain why their group satisfies a need that is NOT met by any other group. The group should also explain how it plans to perpetuate itself.
     
  7.3. Decommission
  7.3.1. Approved Student Groups may lose their standing if they are defunct (meaning, no programming and no activity) for more than 4 semesters.
     
8. Appropriations
  8.1. Finance Committee
  8.1.1 The Finance Committee will be appointed by the Treasurer within six weeks of his or her election during the Spring semester.
  8.1.2 The Treasurer will appoint, with the advice and consent of the Board of Governors, members of the student body to serve on the Finance Committee. Members of the Board of Governors can serve on the Finance Committee.
  8.1.3 The Finance Committee will perform all necessary financial tasks of the SBA, including managing SBA funds, allocating funds to student groups, and coordinating financial relations with the University and the bank.
  8.1.4 Where these bylaws and the SBA Constitution refer to a Treasury Committee, Budget Committee, or a Summer Budget Committee, these terms are synonymous with the Finance Committee elaborated on in this Section.
  8.1.5 The Treasurer shall have discretion to approve allocations of less than two hundred dollars ($200) without a vote by the Board; however, such approval must be read into the minutes at the next SBA Board meeting.
     
  8.2 Allocation
  8.2.1. The annual budget of the Student Bar Association shall be allocated using the following procedures.
  8.2.2.

The Finance Committee shall recommend, and the SBA Board shall approve the allocation of funds for the next year in the following five categories:

  1. SBA Primary Funds;
  2. SBA Incentive Funds;
  3. SBA Family Funds;
  4. SBA Student Group Funds
  5. SBA Rollover Funds
  8.2.3 Rollover Funds
  8.2.3.1 SBA Rollover Funds include all funds remaining in all student group accounts at the end of the fiscal year. An individual student group’s funds may not be rolled-over directly to that same student group.
  8.2.3.2 An exception to this prohibition shall apply when the roll-over is requested in advance of the Spring expense report deadline and when the student group demonstrates that the funds in question have been derived from an outside donation or are proceeds from a fundraising event.
  8.2.3.3 The SBA Treasurer shall announce to all Student Group Treasurers well in advance a “Rollover Date” on which Student Group accounts will be emptied. This “Rollover Date” shall be no less than six weeks after the deadlines for the submission of Student Group Expense Reports and no more than two weeks before the first day of fall classes. The announcement of this “Rollover Date” shall be accompanied by a copy of §8.2.3 of these bylaws.
  8.2.3.4 No later than one week before the announced “Rollover Date,” Student Group Treasurers must notify the SBA Treasurer of any outstanding checks on their account that have not been cashed or deposited.
  8.2.3.5 Student Group Treasurers may only write checks after the deadline for Expense Reports with the approval of the SBA Treasurer.
  8.2.3.6 On the Rollover Date the SBA Treasurer shall leave in a Student Group’s account funds sufficient to cover any check of which s/he has been notified in accordance with 8.2.3.4; any overdraft fees that result from the SBA Treasurer’s oversight shall—along with the original expense—be paid out of SBA Family Funds, and any overdraft fees that result from Student Group Treasurer oversight shall—along with the original expense—be paid by that Student Group upon the receipt of their share of incoming Rollover Funds.
  8.2.3.7 By the first day of class, all SBA Rollover Funds will be distributed to each student group in the same proportion as that group’s allocation to the entire Student Group Funds allocation, calculated per 8.2.11.
  8.2.4 Budget submission worksheets, deadlines, and guidelines shall be distributed to groups seeking SBA budget allocations no later than five weeks before the deadline for budget allocation requests.
  8.2.5 The Treasurer shall determine the “total allocation” that each group received in the closing fiscal year. “Total allocation” shall only include money allocated to the group by SBA through the annual budget process or via incentive funding; it shall not include money spent that was received from outside sources or from SBA family funding.
  8.2.6 Each group's maximum potential allocation ("MPA") for the opening fiscal year is as follows:
  1. The MPA for any group launched or reinstated during the closing fiscal year, as well as for any group whose total allocation during the closing fiscal year was less than or equal to $1150, shall not exceed $1500.
  2. The MPA for all other groups shall not exceed that group’s total allocation during the closing fiscal year by more than 30%.
  3. The MPA for a group which requests an allocation exceeding part 8.2.7(a) or 8.2.7(b) of these bylaws shall be reduced punitively by 10% from the amount derived from part 8.2.7(a) or 8.2.7(b) of these guidelines.
  8.2.7 The SBA Treasurer shall adjust budget requests in accordance with 8.2.7(c) as necessary and then forward the budget allocation requests to the Finance Committee.
  8.2.8 The Finance Committee shall determine, based on the guidelines promulgated in section 8.3 of these bylaws, the amount of SBA funding appropriate for each proposed event.
  8.2.9 The sum of all funding determined appropriate for a group’s events under 8.2.9 will serve as that group’s preliminary budget allocation, which shall not exceed that group’s MPA arrived at under 8.2.7.
  8.2.10 The SBA Treasurer shall calculate each group’s allocation as a percentage of the total allocation granted. Rollover funds, calculated per 8.2.3, will be distributed along this percentage; the main fall and spring disbursements shall be distributed along these percentages promptly once SBA receives its allocation from the University.
     
  8.3. Event Funding Guidelines
  8.3.1

The Finance Committee will use the following criteria to appropriate SBA Funding to student groups:

  1. Does the event contribute to the intellectual life of the law school community?
  2. Does the event contribute to the social life of the law school community?
  3. Does the event foster a sense of community in the law school community?
  4. Does the event foster networking between the student body and external organizations?
  5. Does the event provide services to the wider community?
  8.3.2 The Finance Committee will scrutinize the expected attendance for every event listed by each student group. If the number estimated seems unrealistic, the Committee will reduce the estimation and respectively the allocation amount to reflect a more realistic expected number of attendees.
  8.3.3 In order to receive funding for speaker events, student groups must provide a reasonable amount of detail describing the guest speaker, the subject matter, and the specific expenses of the event.
  1. Honoraria and/or speaker’s fees are highly discouraged and may only be considered by the Finance Committee in extraordinary circumstances. At all times, Student Groups shall strive to secure expert speakers from within the NYU Law School Community or within the tri-state area.
  2. Travel expenses for speakers, including local transportation, shall be limited to $200 for speakers traveling less than 750 miles and to $400 for speakers traveling from farther away.
  3. Hotel costs are limited to $150 per speaker visit.
  8.3.4 For conferences and retreats SBA funding will be limited to $300 per group per year according to the following guidelines. Groups are encouraged to apply for Prominence Funding for conferences through the office of Student Affairs.
  1. Conferences within the tri-state area are limited to $50 per person.
  2. Conferences outside the tri-state area are limited to $150 per person.
  3. Retreats are limited to $20 per person.
  8.3.5

Allocation of funds for food and beverage will be limited to:

  1. three events per semester at $5 per person and
  2. two events per semester at $10 per person.
  3. exceptions may be made for groups holding cultural events that are open and publicized to the entire student body as well as for events where members have specified dietary restrictions.
  8.3.6 If a group charges participants a fee for an event, the amount of that fee must be disclosed in the allocation request.
  8.3.7 Spending on publicity may not exceed $25 per event. Student Groups are encouraged to make use of the Docket, the Commentator, the Online Calendar, and other free channels of information distribution in order to publicize their events.
  8.3.8 No money will be allocated for student groups wishing to provide awards, whether to group members, faculty, or otherwise.
  8.3.9 Self-dealing by groups is strictly forbidden. Self-dealing includes—but is not limited to—payment for goods and services provided by any member of the sponsoring group or any member of a student group which regularly cosponsors events with the sponsoring group. The Treasurer may grant an exception to this rule only when the exception is requested in writing before the goods and services are provided and only when compelling reasons justify the approval of the request. Violations of this rule may result in penalties, including a reduction of student group funding and/or a removal of the group’s Treasurer. Penalties shall be imposed only by a majority vote of the Board of Governors.
     
  8.4 Expense Reports
  8.4.1 Expense Reports and all receipts are required by the NYU Law School Administration for all payments by Student Groups. An expense report shall include a standardized spreadsheet Ledger, an online Citibank statement, labeled copies of all receipts, any Personal Reimbursement Forms required, and a cover letter explaining any irregularities with the Expense Report.
  8.4.2 Student Group Treasurers shall obtain receipts upon making any payment whatsoever.
  8.4.3 If a payment is made to a member of a Student Group, a Personal Reimbursement Form shall be filed.
  8.4.4 If a receipt is lost, the person who lost the receipt shall submit a written letter with the Expense Report explaining the loss and stating the amount of the receipt.
  8.4.5 The SBA Treasurer shall announce an Expense Report deadline no less than two months before that deadline. As a part of that announcement, the SBA Treasurer shall supply all Student Group Treasurers with the necessary forms as well as a copy of Section 8.4 of the bylaws.
  8.4.6 The SBA Treasurer shall grant an extension in extraordinary circumstances for the submission of a Student Group Expense Reports when requested in writing.
  8.4.7 Any Student Group who fails to submit an Expense Report by the submission deadline and does not request an extension in writing shall forfeit one percent per day of their funding for the coming semester. This money shall be placed in the Incentive Funding Account.
     
  8.5

Charitable Contributions
  8.5.1 The SBA does not make direct allocations to charitable organizations, whether requested by a Student Group, or at the initiative of a member of the Student Bar Association.
  8.5.2 At its discretion, the SBA may allocate funds to SBA and Student Group led efforts to independently fundraise for a non-profit charitable organization. Under no circumstances wi ll funding be allocated for efforts to benefit a for-profit charitable organization.
  8.5.3 Funding for law school sanctioned events, such as the Annual Dean's Cup, Public Service Auction, and Public Service Dinner, shall not be covered by the restrictions in section 8.5.
     
  8.6 Other Sources of Funding (Family Grants; Incentive Funds)
  8.6.1 Where two or more SBA member groups, one of which may be the SBA itself, co-sponsor an event, that event may be eligible for a Family Grant. The Grant will cover up to 40% of the total cost of the event. Member groups are responsible for demonstrating that they are all actively involved in funding and arranging the relevant event. The Treasurer will have discretion to award Family Grants under $250. Other applications will require the approval of a majority of the Board of Governors.
  8.6.2 Incentive funds will be available to student groups that conceive an event but do not have the funds to begin or complete the event. Such funds will also be available to fund groups that apply for SBA membership after the allocation process. The Treasurer will have discretion to award Incentive Grants under $250. Other applications will require the approval of a majority of the Board of Governors.
     
  8.7 Ad-Hoc Event Funding
  8.7.1 Students wishing to initiate a one-time only academic, cultural, or community service event may apply to the SBA for funding.
  8.7.2

The proposal must describe the subject matter and budget of the event and demonstrate that:

  1. The event does not fit within the scope of an existing student group's activities, or alternatively, that a good faith effort has been made to work with an existing student group.
  2. A good faith effort has been made to secure other sources of funding (such as the Dean's Office), and that such effort was unsuccessful or was not sufficient to cover full cost of event.
  3. An identifiable potential audience exists (estimate attendance level).
  4. The event will be open and publicized to all students.
  5. The proposed date of the event does not conflict with a major school event.
  8.7.3 There is no cap on the total amount that may be requested or granted, but all other spending bylaws shall apply (See e.g. 8.3 and 8.5).
  8.7.4

Approval by the SBA is discretionary, and may be based on the following factors:

  1. Quality of the proposal
  2. Uniqueness or value of the event to the law school community
  3. Cost-benefit analysis, considering projected attendance and budget
  4. timeliness of proposal's submission to the SBA
  8.7.5 Political ideology shall not be considered. All proposed events must comply with antidiscrimination bylaw (bylaw 1.3). No purely social events shall be approved under this scheme. Students wishing to organize social events should work with the SBA's Social Chair and Social Committee.
  8.7.6

Funds shall be distributed on a reimbursement basis or by check issued by the SBA treasurer on receipt of invoices (from the incentive fund). To receive funds, receipts and a one-page summary of the event must be submitted to the SBA (including number in attendance, and any suggestions for improvement).
  8.7.7 The SBA shall designate a member of the Board of Governors as a contact for all Ad-Hoc Funding matters, preferably the same member with Incentive Funding responsibilities. That member shall keep records of all Ad-Hoc Event Funding proposals and approved events.
     
  8.8

Appeals
  8.8.1 Student Groups may appeal Finance Committee Allocation Decisions in accordance with the SBA Constitution Article Sixteen, Section three.
     
9. Elections
  9.1. Preparation
  9.1.1 The Election Coordinator shall announce the election with all relevant dates (when packets will be available, when they are due, and when the polls will be open) in the weekly email, on the SBA board, etc.
  9.1.2 The Election Coordinator, with the Administrative Assistant, shall prepare an election packet (samples can be found on the SBA computer, and an example is in Appendix C) including:
9.1.3.1 Cover Sheet with date information
9.1.3.2 Petition form
9.1.3.3 Election Rules
 

9.1.3

 The Election Coordinator shall make the election packets available on the SBA board and at the SBA office at least three (3) weeks before the election.
  9.1.4 The Election Coordinator shall make the due date to return the election materials no less than one (1) week after packets are available and no later than one (1) week before elections start.
  9.1.5 The Election Coordinator shall email or call all of the candidates that returned a valid petition and confirm their candidacy.
  9.1.6 The Election Coordinator, in consultation with Information and Technology Services, shall create an electronic ballot with links to the candidate's personal statements.
     
  9.2. Election Administration and Results
  9.2.1. The Election Coordinator shall work with the Project Management Office to administer an on-line election.
  9.2.2. The Election Coordinator and at least one additional member of the Election Committee shall have electronic access to election results.
  9.2.3. The Election Coordinator shall notify all candidates of the results of election.
     
  9.3. Tallying Votes
  9.3.1. The Election Coordinator will ensure that the Election Committee verify the results of the election. The Election Coordinator shall promptly notify all candidates of the results of the election.
  9.3.2. The Election Coordinator will send the names and emails of the newly elected representatives to the current President.
     
10. Proxy Voting
  10.1. Proxy voting will not be allowed at meetings of the SBA Board of Governors.
     
11. Coase’s List
  11.1. Purpose
    Coase's List is a resource for current law students and alumni to exchange and sell property and services with each other, to publicize law school related and noncommercial events, and to seek advice and opinions on matters incident to life at the law school.
     
  11.2. Access
    Membership on Coase’s List is open to current and past NYU Law students with valid NYU email addresses. Members of the Administration and non-law school students are not eligible for membership.
     
  11.3. Conduct
    Conduct on Coase’s List must comply with the law school and SBA’s nondiscrimination policies. The sale of class spots is not permitted. The SBA in consultation with the NYU School of Law Administration, reserves the right to ban the sale of other law school quasi property at its discretion. Commercial advertising is not permitted.
     
  11.4. Regulation
    Violation of these policies will result in a warning from Coase’s List’s SBA administrator, and subsequent violations will result in removal from the List for a period determined by the SBA Executive Committee. Violation of the law school or SBA nondiscrimination policy is grounds for removal without warning. Appeals of decisions to remove a person from the List can be made to the SBA Board of Governors.
     
12. Panchitos
  12.1. Under no circumstances will any SBA event or meeting be held at Panchito's Mexican Restaurant ("Panchito's"), 103 MacDougal Street , New York , New York , 10012 .
     
  12.2. The SBA shall not allocate any Family Grant or Incentive funds for expenditures at or for the benefit of Panchito's. (For an explaination of Section 12, please see Appendix D).
     
13. Lockers
  13.1. Lockers are distributed by the Office of Student Affairs to commuter students. There are 94 large lockers available for distribution.
     
  13.2. Twenty (20) large lockers will be set aside for SBA Executive Board members and students with special needs. SBA Executive Board members and students with special needs which require a large locker shall submit locker requests to the Office of Student Affairs.
     
  13.3. The remaining lockers shall be distributed by lottery. The Vice-President shall manage the lottery process.
     
  13.4.

No later than the last day of the first week of classes, the Vice-President shall announce the large locker lottery. Those commuter students who desire a large locker shall submit their name and e-mail address to the Vice-President no later than one week after the announcement.
     
  13.4.1

If less than 74 students request large lockers by the deadline, those students shall all be assigned a large locker and any of the 74 large lockers remain following the lottery process, they shall be assigned on a first-come, first-served basis.

If more than 74 students request large lockers, the Vice-President shall randomly select 74 students.

     
  13.5. The Vice-President shall inform the 74 students selected to receive large lockers, and provide a list of those students to the Office of Student Affairs no later than one week following the deadline for locker requests. Students assigned large lockers may obtain their large locker assignment from the Office of Student Affairs.
     
  13.6. Any student assigned a large locker must surrender the locker automatically assigned to him/her at the beginning of the year.
     
14. Effective Date
  14.1. These Bylaws shall take effect immediately upon acceptance by the SBA, and replace any and all prior Bylaws.
     
15. Appendicies
  Appendix A. Definitions of the various Student Faculty Committee positions
  Appendix B. Application for Student Representative Position of Student Faculty Committee.
  Appendix C. Nomination Petition for Representative Positions
  Appendix D. Explaination of Bylaws Pertaining to Panchitos