Conferencing and Special Events

Room/Catering Reservation Guarantee and Cancellation Policies

Catering Guarantee

3 days prior to your event, we will order the food. Should you cancel your event between that day and the day your final guarantee is due there will be a charge for the food and possibly the labor.

 

Guarantee Deadlines

If Your Event is On:       Your Guarantee is Due on:

Monday                            Wednesday (prior week)
Tuesday                            Thursday (prior week)
Wednesday                      Friday (prior week)
Thursday                          Monday (same week)
Friday                               Tuesday (same week)
Saturday                           Wednesday (same week)
Sunday                              Wednesday (same week)

**A guarantee is the number of guests you are confirming will be attending your event. If you do not notify the Office of Conferencing and Special Events with your guarantee 3 days prior to your event, the original number(s) will serve as your guarantee. The kitchen will be notified and order food accordingly. If the number of guests decreases after giving the final guarantee you will still be charged for the guaranteed number of guests.

If there is a an increase to your food order after the final guarantee has been made, a 45% surcharge will apply to the additional items ordered. As a general rule of thumb we keep an extra 3% of food in house.

Once a booking is confirmed with the Office of Conferencing and Special Events, all other requests for that space on that day are denied. In the event of a cancellation, the organization booking that space will be charged unless the event is cancelled more that one month prior to the event. If the cancellation occurs one month to two weeks prior to the event, $100 will be charged. For cancellations within two weeks prior to the scheduled event, the full fee will be assessed.

 

External Billing Policy

If you are an external group, law student group or law firm NYU Law Office of Conferencing and Specials Events and CulinArt will require full pre-payment of your event prior to or on the day of your event. Payment can be made by check or credit card.