Hospitality and Food Services

Detailed Arrangements

Audio/Visual

If your event involves outside speakers or panelists, please be sure to ask them far in advance whether they will need any special audio visual equipment for their presentation. This could include an overhead projector, slides, a laptop for PowerPoint presentations, etc. Please direct all requests for Audio/Visual setups to James Britt, our Special Events AV Staging Manager, at (212) 992-8634 or brittj@exchange.law.nyu.edu

 

Catering

Make any catering arrangements with the Office of Hospitality and Food Services. The menus are available online and the staff will discuss the options suitable for the type of event you are hosting, the budget for the event, the time of day and year it is being held, and the anticipated number of guests.

 

Hotel Accommodations

Rooms can be reserved through New York University Guest Accomodations at two locations:

 

Club Quarters Downtown

52 William Street
NY, NY 10005
http://www.clubquarters.com/home_pub.asp

 

Club Quarters Midtown

40 West 45th Street
NY, NY 10036
http://www.clubquarters.com/home_pub.asp

 

Reservations for both Club Quarters locations can be made by calling (212) 575-0006.

In addition, the University has a corporate rate at both the Soho Grand, Tribeca Grand and Holiday Inn hotels:

 

Soho Grand Hotel

310 West Broadway
NY, NY 10013
(212) 965-3000
http://www.sohogrand.com/

 

Tribeca Grand Hotel

Two Avenue of the Americas
NY, NY 10013
(212) 519-6600
http://www.tribecagrand.com/

 

Holiday Inn Soho

138 Lafayette Street
NY, NY 10013
(212) 966-8898
http://www.hidowntown-nyc.com/

 

Other Local Hotel Accommodations:

 

Downtown

New York Marriott Financial Center

85 West Street
New York, New York 10006 USA
(212) 385-4900
http://www.nycmarriottfinancial.com

 

Ritz Carlton at Battery Park

Two West Street
NY, NY 10004
(212) 344-0800
http://www.ritzcarlton.com/en/Properties/BatteryPark/Default.htm

 

W New York - Union Square

201 Park Avenue South
NY, NY 10003
(212) 253-9119
http://www.starwoodhotels.com/whotels/property/overview/index.html?propertyID=1299

 

Midtown

The Westin New York at Times Square

270 West 43rd Street
NY, NY 10036
(212) 201-2700
http://www.Westin.com/TimesSquare

 

New York Marriott Marquis

1535 Broadway
NY, NY 10036
(212) 398-1900
http://www.nymarriottmarquis.com

 

Nametags/Table Tents/Table Numbers

Create nametags for the event if necessary. Be sure to place an order from Staples in sufficient time to have the nametags available. If you need table tents for speakers at a table or panel, please be sure to order those as well.  Although we normally do not provide name tag service, if you should require the Office of Hospitality and Food Services to create name tags for your event we will need all the names in the formatted excel spread sheet (please contact us for the appropriate format) 72 hours in advance in  order to run a name check and produce the name tags.  The fee associated with this service is a base of $225 plus an additional charge of $2.50 per name tag.

 

Room Setup

Prior to the event, please discuss the set-up with the Office of Hospitality and Food Services at (212) 998-6114 how the room should be configured and whether a podium or tables and water for the speakers are necessary. Depending on the time and location of the event, be sure to consider whether coat check will be available.

 

Photos

Please contact the NYU Photo Bureau to arrange for a photographer for your event.  Please contact them through the NYU Photo Bureau website at http://www.nyu.edu/photobureau/.

 

Planning an Event-Sample Program

6:30 p.m.     Registration
7:00 p.m.     Guests Arrive
7:30 p.m.    Begin seating guests for dinner; first course will be pre-set
7:45 p.m.     Guests are seated for dinner
7:50 p.m.     Welcome remarks
8:05 p.m.     First course cleared; second course served
8:30 p.m.     Second course cleared; dessert and coffee served
8:35 p.m.     Introduction of guest speaker
8:40 p.m.     Keynote speaker
9:00 p.m.     Dinner concludes

**If the event is in D'Agostino Hall, confirm whether there are any security issues that need to be addressed.

**After your event has taken place please take a minute to visit us on our Event Management System to fill out an Event Satisfaction Survey.  Your feedback is always welcome and appreciated.**