Our in-house Audio/Visual Team offers state-of-the-art technology and services to help facilitate your event's A/V needs. Please see our list of offered services and pricing to help plan your event details. If you require further assistance, please send all inquiries to firstname.lastname@example.org or reach out to Gabriel Rosenstein, Manager of Special Events Media Services, at email@example.com or (212) 992-6183. These services are reserved for Events booked through the Office of Hospitality and Food Services. If you have A/V needs for your Class or Course, please reach out to the Media Services Group or contact them at firstname.lastname@example.org or (212) 998-6317. AUDIO-VISUAL SERVICES PRICE NYU DISCOUNT ESSENTIAL SERVICES Show more Podium Microphone $125 50% Wireless Handheld or Lavaliere (clip-on) options available. Panel Microphones $150/$200/$250 50% Wireless Handheld or Lavaliere (clip-on) options available. Pricing reflects groupings of 4 microphones: 1-4/5-8/>8. Availability dependent upon Event location. Question & Answer Microphones $150 50% Up to 2 Wireless Handheld microphones available in most event locations. Please note that these are not generally available in Classrooms and Seminar rooms. Presentation $175 50% Any projection or television used for making presentations (Powerpoint, Prezi, Keynote, Websites, etc.) Note that a laptop is not included in this cost. Laptops (PC and Apple) available upon request. Smart Classroom Technical Fee $200 50% This standard fee is applied to all Smart class and seminar rooms and covers all included equipment (Room PC, Microphones, Presentation, Lights, etc.). ALTERNATE SERVICES Show more Teleconferencing $125 50% Any audio-based remote teleconferencing system, such as a Polycom. Hardware fees can be waived if you book a room that has an installed teleconferencing system. You can find a list of such rooms here. Please note that we will set up the hardware and ensure that it functions properly, but you are responsible for scheduling a call with a third-party conference provider. You can fill out NYU's Conference Request Form here. Videoconferencing $150 50% Two-way video conferencing services are available upon request. Our systems are compatible with most commerically available videoconferencing softwares (Skype, GoTo Meeting, Join.Me, Zoom, etc.). The set-up varies by room, but usually consists of a computer and webcam set to project onto a screen. Hardware fees can be waived if you book a room that has an installed teleconferencing system. You can find a list of such rooms here. Please note that while we can set up the hardware and software, you are strongly encouraged to provide your own account information for logging in and scheduling conferences. Delegate Microphone System $150/$200/$250 50% Our delegate microphone system consists of up to 30 or 40 (depending on the room) push-to-talk microphones that are ideally suited for large conferences with many speakers. They can be arranged in a variety of configurations and are especially useful for hollow square table arrangements. Pricing reflects groupings of 10 mircrophones: 1-10/11-20/>21. Video Recording $600 50% Video recording services are available upon request. Price includes setup and delivery of recording. Having an operator remain at the camera will incur Labor Charges (see Standard Fees, below). Multiple camera set-ups are available. Price reflects 4-hour blocks of recording. Law School clients may utilize our Classroom Capture system, Panopto, for certain recordings. The cost of these recording can be discounted if you are authorized to schedule them yourself. For more information, please contact Patrick Wightman, Video Production Manager, at WightmanP@mercury.law.nyu.edu or 212-992-8114. Audio Recording $125 50% Audio recording services are available upon request. Depending on the space we will either provide an mp3 recorder or use in-room systems to capture the audio of an event. You may also request a loaner mp3 for self-operation (see Pick-Up Services, below). ADDITIONAL SERVICES Show more Additional Screen $200 50% If you require an additional Presentation screen in a location, there will be an additional charge. This includes adding a third screen in Greenberg as well as bringing a TV into any space that doesn't already have a system installed. Overflow Services $200 50% If you require your event to be simulcast (broadcast live) into another space, you require Overflow services. Please note that there is a 60-90 second broadcast delay. This price reflects each room in which these services are required. Livestreaming $350 50% Livestreaming is available upon request. We utilize NYUStream, but we can attempt to accommodate aternate services. Price reflects 4-hour blocks of streaming. Music Playback $100 50% Music Playback is available upon request. Depending on the event location, it is possible that we can hook-up an external device (iphone, mp3 player). Many spaces have built in computers that can be used to play Spotify, Pandora, etc. We have a single Spotify license and will provide access on a first come, first served basis. You are encouraged to provide your own account details for streaming music services. Please note that while ambient music playback is allowed, we cannot allow loud dance music to play through our AV systems. If you require a sound system for loud music (such as for a dance party) please contact Gabriel Rosenstein to help coordinate rentals or alternatives. Non-Standard Software Assistance $100 50% This fee is applied to any software that we do not license ourselves. For example, we support PowerPoint, but if you have a third-party or uncommon presentation software, you may incur this charge if you require our assistance. Please contact Gabriel Rosenstein (email@example.com) to check compatibility. PC Laptop $25 0% Lenovo ThinkPad T460s 14" laptop is available for rental for use with Presentation services. These laptops are early 2015 models with Intel Core i7-6600U Processors, 2.60GHz, 8GB RAM, running Windows 10. They come loaded with Microsoft Office. Inquire about Pick-Up Services. Note that Presentation services no longer include a laptop, so you must select either a PC or Apple laptop if you do not opt to bring your own. Apple Laptop $35 0% Apple MacBook Pro 13" laptops with Retina Display are available for rental for use with Presentation services. These laptops are early 2015 Intel Core i5, 2.7GHz, 8GB RAM, running OSX El Capitan. They come loaded with Microsoft Office and the Adobe Creative Cloud Suite. Inquire about Pick-Up Services. Note that Presentation services no longer include a laptop, so you must select either a PC or Apple laptop if you do not opt to bring your own. External Audio Feed/Mult Box $50 50% If you require an audio feed for an external videographer or a mult box for providing audio feeds to members of the Press, you will need to add this item to your event. Note: this service is not available in all locations. Digital Signage $125 50% Increase the production value of your event by having sigital signage advertise or support your event near your registration table or outside of your event space. Currently, this service is dependent on the location of your event. Please inquire about your options. Decorative Lighting $150 50% Increase the production value of your event with decorative uplighting. These lights can provide a color wash that highlights your stage set-up and adds a level of sophistication to your event. PICK-UP SERVICES Show more These services are available by appointment. Semester loaners available. Please inquire for rates and availability. Prices below are for single Events. Presentation Slide Advancer $25 0% A remote control for presentations. Capable of moving forwards and backwards through a slide deck. Features a laser pointer and screen mute. For use with Powerpoint, Keynote and other Presentation softwares. If this item is lost or damaged, additional charges will be incurred. Audio Recorder $50 0% Small, self-contained digital audio recording device, capable of recording in several formats including MP3 and WAV. Recordings can be tranferred to a computer using an SD card reader (not provided) or USB cable (provided). If this item is lost or damaged, additional charges will be incurred. Portable Boombox $75 50% Capable of docking 30-pin (older, wider connetions) iPods and iPhones, this BEATS Boombox uses Bluetooth to connect most devices. Ideal for small to mid-sized parties and student gatherings. If this item is lost or damaged, additional charges will be incurred. STANDARD FEES Show more These are basic fees that apply to most Events. Basic Labor $50/event 0% This is the minimum charge required for an Event. A Technician will set-up your event, start things off and break down afterwards. Troubleshooting and emergency assistance available upon request. Please make sure to take your Technician's contact information for the fastest response. Advanced Labor $100/event 0% This charge includes the above as well as specfic scheduled or prearranged assistance during the course of the Event. This does not include operating or showrunning (operating slidedecks, stagehands, etc.). Please make sure to take your Technician's contact information for the fastest response. On-Site Operator $50/hr 0% A Technician will remain at the Event for the entire duration, operating the essential and technical elements of the Audio-Visual elements. Note: this does not include showrunning (operating slidedecks, stagehands, etc.). This level of service requires a 4 hour minimum. This charge is required for Tishman Auditorium. Materials Charge $25 0% This charge is for expendables such as tape and batteries, among other things. This fee is applied to certain Venues, but generally not to Events held in Class or Seminar Rooms. Late Notice Charge $50 0% We try very hard to accommodate everyone's needs, which requires very precise scheduling. If you aren't able to notify us of your A/V requirements more than five business days before your Event, this charge will be applied to your bill. Same Day Charge $100 0% This charge is applied to requests that occur within twenty-four hours of the Event. Additional fees may be incurred for requests that occur after 5:00PM or on weekends. Note that not all Same-Day requests can be approved.